🏷️ SPECS:Company Email That WorksBusiness Standard LicencesShared Drive, Not WhatsAppTeams Calls IncludedDefender for BusinessMail Stops Hitting SpamExchange Online MailboxesSame-Day Mailbox SetupOutlook on Every PhoneINR Billing, GST InvoiceBusiness Premium LicencesWipe a Lost PhoneSecond Check at LoginIntune Device ControlSPF, DKIM, DMARCNothing Lost in TransitEntra ID Sign-InOne Copy, Not FiveWeekend Cutover WindowEx-Staff Mailbox KeptBusiness Basic TierEnterprise E3 and E5Moving Off GoDaddyZimbra or cPanel MigrationSharePoint Shared DriveRight Licence Per PersonBilled by Local PartnerAdd or Drop LicencesStop Spoofed InvoicesAdmin Help on Call
Not everybody in your company needs the same licence, and buying the top tier for all of them is the easiest way to waste money here. A supervisor who checks mail on a browser twice a day does not need what your finance head needs on a company laptop. We go through the staff list with you and mark who wants installed Office apps, who needs the security and device controls, and who genuinely only needs webmail. Businesses in Kolkata usually find the monthly total drops before the migration has even started.
🧭 Local Engineers for Microsoft Microsoft 365 Licences, Setup & Email Migration at multi-branch offices
A new joiner starts on Monday and is still without email on Wednesday because nobody is quite sure who creates accounts. When a tenant is built with proper groups and roles, adding a person takes five minutes and mail, files, Teams and folder access all arrive together. Removing somebody is just as quick, which matters more than most owners expect until the day it does. Offices near Kanthi (Contai) tend to notice this change before they notice anything else.
Licences bought on a director's credit card arrive with a dollar receipt, no GST input and a support page in another time zone. Buying the same subscriptions through a local partner gets you a rupee invoice, seats you can add or drop as headcount moves, and a number a person answers (Cloud Solution Provider). The software is identical, because it is Microsoft's either way - the billing and the help are not. Microtech Solutions bills in INR and sets up what it sells.
🔑 Why Businesses Pick Microsoft Microsoft 365 Licences, Setup & Email Migration when budgets are tight
A tenant is not something you build once and walk away from - people join, Microsoft changes a default, a policy quietly starts blocking something that worked last month. We stay on afterwards: adding and removing users, watching the security dashboard, reviewing licence counts before the renewal date rather than on it. You deal with someone who already knows your setup instead of explaining it again to a new ticket. Plenty of businesses keep us on for that reason alone.
The week of a mail move is the week everyone remembers, so we plan it around your business rather than ours. Mail routing is switched after hours, both the old and new systems carry mail for a while, and nothing is deleted from the old platform for a fortnight. If something looks wrong on Monday morning there is a way back, which is the part rushed migrations always skip. Microtech Solutions has done enough of these to know where mail actually goes missing.
Files Off WhatsApp and into a Shared Drive for Agencies near Kanthi (Contai)
A garment exporter with a unit near Kanthi (Contai) and about sixty staff discovered that buyers overseas were receiving payment instructions from an address one letter different from theirs. We took over the area records, published exactly which servers may send on their behalf, watched the reports for two weeks and then moved the policy to reject, so forged mail now fails at the receiving end. Internal alerts from their shipping software were found and fixed during that watching period rather than after. Their finance head no longer starts every payment call by asking the buyer to read the sender address aloud.
🛡️ WHO HOLDS THE KEYS AFTER GO-LIVE
How a Migration Is Planned Before Anyone Touches Your Mail
Before anything moves, we list every mailbox, alias, distribution list and device that touches mail in your office in Kanthi (Contai). That audit is dull work, and it is exactly where the surprises get caught: the forgotten sales address, the scanner that mails PDFs, the director's phone nobody ever set up. Only once that list is agreed do we put a date on the wall.
Chargeable services available on site and remotely across Kolkata:
▪Setting Up Your Company's Own Microsoft 365 Tenant
▪Third-Party Mailbox Backup for Microsoft 365
▪Microsoft Defender for Business Rollout
▪Shared Drive Setup on SharePoint and OneDrive
*Note: We act as an independent supplier and integrator. Product names and trademarks remain the property of their respective owners.*
💡 Engineering Fact: A stamp that cannot be forged travels with every message you send, letting the far end confirm the mail really came from you and was not edited on the way (DKIM signing).
📱 PHONES AND LAPTOPS
What happens when a staff handset with company mail on it goes missing in Kanthi (Contai)? Enrolment now means a wipe from a browser later, with personal photos and chats untouched.
📚 Product and Licence Line-Up for growing companies
Look through the setup work, the migration steps and the support options listed here:
Microsoft 365 Business Standard - Installed Office Apps, Email and Teams
For office teams who need Word and Excel installed on the laptop, company email on every phone, and one place to keep files. This is where most small and mid-sized firms land.
🔹 DESKTOP OFFICE APPS
Word, Excel, PowerPoint, Outlook and OneNote on up to five computers per person, along with five tablets and five phones.
🔹 WHO IT'S FOR
Desk staff who live in Outlook and Excel all day - accounts, sales, admin and management.
🔹 WHAT YOU GET
Email on your own area, the shared cloud drive, Teams chat and meetings, and Office installed on the machine rather than only in a browser tab.
Microsoft 365 Business Premium - Standard Plus Security and Device Control
For firms holding client money, patient records or drawings, where one stolen laptop is a real problem. Everything in Standard, with device control and tougher sign-in rules layered on.
🔹 WHAT IT DOESN'T INCLUDE
Desk-phone calling and the deep compliance tooling of the big enterprise plans; both are bought separately if you need them.
🔹 STOPPING DATA WALKING OUT
Mail carrying PAN, Aadhaar or bank account numbers can be flagged, blocked or encrypted on its way out the door (data loss prevention and sensitivity labels).
🔹 WHO IT'S FOR
CA firms, clinics, exporters, and any office where staff carry customer data around on a laptop.
Exchange Online Plan 1 and Plan 2 - Company Email on Its Own
For teams that already own Office or spend the day inside Tally, and only want a reliable inbox on the company area. Mail, calendar and contacts, without paying for apps nobody opens.
🔹 SHARED ADDRESSES
Accounts@ and sales@ sit beside the paid mailboxes without needing licences of their own.
🔹 WHAT IT DOESN'T INCLUDE
No Teams, no OneDrive, no SharePoint, no Office installs. Email and calendar, full stop.
🔹 SETUP TIME
Area checks and the mail record changeover usually happen in one evening, followed by a settling day while DNS spreads.
Moving the Shared Office Drive into SharePoint and OneDrive
For offices still passing files around on a server in the corner, a NAS box, pen drives or WhatsApp. We lift the folders into the cloud with the structure and the permissions intact.
🔹 FOLDER STRUCTURE
Separate libraries for Accounts, HR, Sales, Projects and Management instead of one enormous Shared folder everybody tips things into.
🔹 HOW LONG IT TAKES
Down to data size and upload speed - a few hundred GB on an ordinary office line runs over several nights.
🔹 WHO IT'S FOR
Any office in Kolkata where the file server is ageing, the backup is nobody's job, and staff away from the desk cannot reach the data.
Microsoft 365 Business Basic - Webmail for Shift and Shop-Floor Staff
The entry plan for giving every employee a proper company address without buying installed Office for people who will never open Excel. Runs in a browser and on the phone.
🔹 DESKTOP OFFICE APPS
Not included. Files open and edit in a browser tab or the mobile apps, which covers reading, approving and light changes.
🔹 WHAT YOU GET
A 50GB mailbox on the company area, Teams chat and meetings, 1TB of cloud space, and the browser versions of Word and Excel.
🔹 PHONE FIRST
Staff with no company laptop still get their mail, the staff directory and Teams on a personal Android handset.
Teams Calling and Meeting Room Setup (Phone System)
For firms who want the reception line, the desk phones and the boardroom screen running through Teams instead of a separate PBX box. Calls follow the person to laptop or mobile.
🔹 WHO IT'S FOR
Offices nursing an ageing EPABX, retail chains across several branches, and support desks that need calls reaching staff working from home.
🔹 CALL REPORTING
Who rang, who missed it, how long people waited - the numbers a sales head actually asks about on Monday.
🔹 MEETING ROOMS
The conference room gets a camera, a screen and a console that joins the booked meeting with one tap, instead of ten minutes of cable hunting (Teams Rooms).
Device Management and Lost-Phone Control (Microsoft Intune)
For firms worried about what walks out of the building on a staff phone or laptop. Company data can be removed from a missing device without touching the owner's photos.
🔹 WHEN SOMEONE LEAVES
Access is cut and the device wiped from the same screen where you disable the account - minutes, rather than a fortnight of chasing.
🔹 PERSONAL PHONES
On a staff member's own device only the work apps are governed - nobody at the office can see their gallery, contacts or WhatsApp (app protection policies).
🔹 RULES YOU CAN SET
Screen lock and PIN compulsory, copying out of work apps blocked, and company mail refused on a rooted or jailbroken phone.
Desktop Office Licensing for Larger Firms (Microsoft 365 Apps)
Installed Word, Excel, PowerPoint and Outlook for organisations that have outgrown the small-business plans or already run their email somewhere else. No ceiling on user count.
🔹 WHO IT'S FOR
Companies past the small-business seat limit, and firms content with their existing mail who only want current, legal Office on every desk.
🔹 LICENCE CHECKS
Each install phones home periodically, so a laptop kept offline for weeks will ask its user to sign in again.
🔹 WHAT YOU GET
The full installed apps on up to five computers per person, updating themselves quietly, with 1TB of personal cloud storage each.
Ongoing Microsoft 365 Support and Licence Management (Monthly Retainer)
Somebody to call when a new joiner needs an address by 9am or a director cannot sign in before a flight. We look after the tenant month to month so it stops drifting.
🔹 BILLING
A fixed monthly fee against an agreed scope, in rupees with GST, kept separate from the licence charges themselves.
🔹 JOINERS AND LEAVERS
New staff get a mailbox, the right licence and the right folder access on day one; leavers are cut off within the hour and their mailbox converted rather than binned.
🔹 HONESTY ABOUT BACKUP
Microsoft keeps the service running; it does not keep a copy of a folder someone deleted eight months ago. We set retention properly and add separate backup where the risk deserves it.
✉️ Service & Maintenance Support
Need site visits, AMC contract estimates, or customized installation architecture? Connect with our technical desk directly.
Turnkey Microsoft 365 Licences, Setup & Email Migration Metrics Checklist near Kanthi (Contai)
🛠️ Workflow Setup
Sender records are then tightened in stages, watching the reports for a week or two, so real mail keeps flowing while forged mail stops.
⚠️ Pitfalls to Avoid
Letting the area sit inside one person's personal account is a risk nobody notices until that person is unreachable, or unhappy.
🔌 Guidelines & Sizing
Walk the floor with a list before buying anything: mark who lives in Excel all day and who only reads mail on a phone, then price those two groups differently.
📈 Upgrade Triggers
You now have branches in Kolkata and beyond, with no single screen showing who has an account and who does not.
🧮 Feature List and Technical Detail for larger offices
Almost anything can be migrated from. We regularly move companies off free webmail on a personal address, hosting-company mailboxes bundled with a website, an old Exchange or Zimbra server sitting on site, Google Workspace, or an existing Microsoft tenant somebody else set up badly. What comes across is the mail itself with its folder structure, plus contacts, calendars and any shared calendars in use. What does not come across automatically gets listed for you in advance, so there are no surprises on the Monday.
Mail reputation is treated as part of the build, not an extra. We publish which servers are allowed to send in your name, add the signing keys, then watch the reports for a couple of weeks before tightening the policy to reject forged mail. Alerts sent by your own accounting software, the office copier and the website contact form are found and included during that watching period. The outcome you notice is straightforward: proposals reach inboxes, and nobody can invoice your customers in your name.
🏆 CORE PARAMETER🔹 Billed asPer user, monthly or yearly, in rupees on a GST invoice from {COMPANY}
🔹 Works on phonesMail, calendar and Teams on Android and iPhone, through the handset's own mail app or the Outlook app
🔹 Meetings and callingVideo meetings for up to 300 people; desk-phone numbers through Teams as an add-on
🔹 Mailbox size50GB per person on most plans, 100GB plus an expanding archive on the larger email plan
🔹 Fake invoices and booby-trapped attachmentsOpened in a sealed test area before they reach the inbox, on the Premium plan
🔹 How long setup takesA small tenant usable in a working day; mail cutover overnight, with a settling day for DNS
🔹 Desktop Word and ExcelInstalled on Business Standard, Premium and the Apps plans; browser-only on Basic
Data Residency and Where Indian Tenants Are Hosted
SharePoint and OneDrive replace the file server in the corner. Departments get their own areas with proper permissions, individuals get personal space that follows them between machines, and two people can work on the same spreadsheet at the same time without one overwriting the other. Every earlier version of a file stays recoverable for months, which turns an accidental save-over from a crisis into a two-minute fix.
Microsoft Teams is where the WhatsApp groups end up. Departments get channels, calls and video meetings run inside the same window, and the file being discussed is attached to the conversation rather than forwarded around handsets. For companies with a plant, a head office and people on the road, it removes a lot of the phone tag that eats a working morning.
✉️ SUPPORT DESK
Coordinate custom hardware configurations, AMC maintenance contracts, and site engineering visits directly with authorized integration desks.
🗒️ Where the Datasheet and Reality Differ for demanding workloads
Shared mailboxes are the easiest money most companies leave on the table. Every generic address - info@, sales@, careers@, that old address on the printed brochures - can be a shared mailbox with no licence attached, worked from by as many staff as you like. I have taken over tenants where six of those existed as full paid accounts with somebody's password written down. Converting them costs nothing and takes an afternoon.
Bolting a separate antivirus, a separate mail filter and a separate device management tool together works, and if you already own good ones there is no urgency to change. Premium puts the equivalents in one subscription with one place to look and one renewal to remember. The saving is real but the bigger gain is that a single dashboard tends to actually get checked.
Compared with free webmail on a personal address, company email on your own area is mostly about being believed. A gmail or rediff address on a quotation quietly costs you credibility, and there is no way to keep a leaver's correspondence or search across the team. For a two-person operation free webmail is genuinely fine; the trouble starts the day you hire somebody and want their mail to survive them.
💡 Engineering Fact: A mailbox stores mail and needs a licence. An alias is just a second address into the same mailbox and costs nothing. A distribution list stores nothing at all - it copies incoming mail to a group. Picking the wrong one is how firms overpay for years.
🛠️ Enrolling Company Laptops and Staff Phones across Kolkata
Nothing on this list is exotic. It is the boring, checkable work that decides whether the Monday after a cutover is quiet or not.
📋 On-Site Work - A Walkthrough across Kolkata
🔹Tell staff in writing, the day before, that they will be asked to sign in once more and approve a prompt on their phone; the support calls you avoid by sending that one message are considerable.
🔹Drop the time-to-live on your mail records to five minutes a full two days before the cutover, so that when you finally switch, the internet follows you in minutes rather than hours.
🔹Agree the folder and site structure on paper before a single file is uploaded, because rearranging two hundred gigabytes after the fact is somebody's entire week.
✅ Preventive Checks and Monthly Reporting for single-office teams
Type of Business
What We Set Up
Typical Time Needed
Car and Equipment Dealerships
One address per branch, a shared enquiries inbox, and mail working on the sales team's phones
Four days across three branches
Factories with a Small Office Team
Full licences for accounts and buy, web-only plans for the rest, one shared drive for drawings
Two days, mostly done after shift hours
Exporters and Trading Firms
Mailboxes moved off old webmail, plus sender records so payment mails cannot be forged in your name
Two to three days, switch on a Saturday night
✅ Room to Grow Before You Need an Upgrade when the office is busiest
Old mail is searchable the moment it lands, however many years of history you carried across.
PRACTICAL GAINS - IN PLAIN WORDS
PREPARATION YOU WILL NEED SPELLED OUT UPFRONT
✓Nobody starts the Monday staring at an empty inbox: the folder tree people built over a decade arrives exactly as they left it.
—A 60 GB mailbox on an ordinary office line takes days to copy, so the big accounts are started well before cutover night.
✓Most tenants we audit are paying full price for three generic addresses that should be costing nothing at all (shared mailboxes).
—Outlook 2013 and older will not connect, so a few desktops need the newer version installed before the move.
✓Two people editing the same document merge their changes instead of creating final_final_v3.xlsx.
—Scanners and accounting software that send mail need a relay connector configured, otherwise those alerts stop silently.
✓An ex-employee's mailbox can be kept readable for audit purposes without paying full price for that seat.
—Web-only apps come with the cheapest plan - installed Word and Excel need the mid-tier licence at minimum.
✓Somebody forgetting their password at 8am can reset it themselves instead of ringing around for help (self-service reset).
—Licences are a recurring cost per person, monthly or yearly - stop paying and the mailbox stops working.
💡 Engineering Fact: Mail you delete is not kept forever. It stays recoverable for roughly two weeks by default, stretchable to about a month, and after that even Microsoft cannot fetch it back for you.
⚡ SYSTEM DEPLOYMENT ARCHITECTURE
Ready to secure your premises in Kanthi (Contai)?
Get comprehensive structured network setups, professional hardware alignment, and authorized warranty support allocations natively.
Q. How do you handle the huge PST archive files sitting on people's laptops?
We collect them and load them into online archive mailboxes, so the mail becomes searchable from any device instead of being stranded on one machine. PST files are the most fragile part of any old email setup: they corrupt, they get copied onto pen drives, and they vanish along with the laptop. Loading years of archive eats time and bandwidth, so we normally run it after cutover rather than letting it hold up the go-live date. Bear in mind that very large archives need a higher licence level, which occasionally changes what we recommend for two or three long-serving staff.
Q. Someone sent a fake invoice pretending to be our director. Can this stop that?
That exact trick, forging mail from your own area, is what a strict DMARC policy shuts down, and it is one of the first things we set. Once your area instructs receiving servers to reject anything not sent from your approved systems, a fraudster can no longer put your director's real address in the From line and have it delivered. What no setting can prevent is a lookalike area with one letter changed, so we also turn on the external-sender warning banner and add rules that flag mail claiming to come from your senior staff. Tell your accounts team to pick up the phone before acting on any change of bank details, whatever the email looks like.
Q. Which plan do we actually need - Basic, Standard or Premium?
It comes down to two questions: does the person need Word and Excel installed on their machine, and how much control do you want over their device and their login. Business Basic covers company email, Teams and browser versions of the apps, which suits a shop floor or a sales team that lives on a phone. Business Standard adds the installed desktop apps that accounting and admin staff really do need. Business Premium adds the security layer on top, including full control of company laptops and tighter rules about where people may sign in from, and it costs noticeably more per person every month, so it is worth assigning it deliberately rather than to everybody by default.
Q. Is Microsoft 365 better than Google Workspace for us?
It depends on what your office already runs on, and Microtech Solutions moves clients in both directions. If your team lives inside Excel, with real formulas, accounting exports and GST workings, Microsoft is the more comfortable home because the desktop apps are the genuine article rather than a browser imitation. If everybody works in a browser, shares documents constantly and rarely opens a spreadsheet more than a few hundred rows long, Google does the job and changing for its own sake wastes money. We would rather tell you your current setup is fine than sell you a migration you do not need.
Q. What exactly do you change inside the tenant to lock it down?
The short answer: every account asked for the phone as well as the password, the number of full administrator accounts cut down to two, and the old login methods that bypass that second step switched off. Beyond that we set rules about where logins are accepted from, tighten the anti-phishing settings, and turn on the audit log so there is a record when something looks wrong. Microsoft scores your account against its own recommendations, and we work down that list with you, explaining which items are worth the friction and which are not. Some of this does mildly annoy staff, and that is the trade we would rather discuss with you than spring on you.
💡 Engineering Fact: Microsoft licences follow the person, not the machine. One employee may install Office on an office desktop, a laptop and a home PC on the same seat - but two people sharing one seat is an audit problem waiting to happen.
🔄 THE REST OF OUR IT WORK
What else we look after for offices in and around Kanthi (Contai)
Cloud files feel painfully slow over tired old wiring, so we also re-run structured cabling for offices around Kanthi (Contai).
Kanthi (Contai) is a major subdivisional headquarters and commercial trade hub in Kolkata, connecting coastal transit corridors with bustling local markets and administrative centers. Managing foot traffic across busy bus terminals and wholesale markets calls for steady visual tracking. Microsoft 365 Licences, Setup & Email Migration powered by Microsoft provides dependable multi-channel security suited for commercial and domestic use. Shopkeepers and residential property owners in Kanthi use Microsoft 365 Licences, Setup & Email Migration to oversee sales desks, inventory rooms, and street-facing entrances.
Clear wide-angle coverage ensures large spaces remain monitored without needing excessive hardware additions. Protecting your assets in Kanthi is smooth and reliable with modern tech. Deploying Microsoft surveillance setups ensures sharp image quality, simple playback, and continuous more confidence in your daily security.
