🏷️ SPECS:Company Email That WorksBusiness Standard LicencesShared Drive, Not WhatsAppTeams Calls IncludedDefender for BusinessMail Stops Hitting SpamExchange Online MailboxesSame-Day Mailbox SetupOutlook on Every PhoneINR Billing, GST InvoiceBusiness Premium LicencesWipe a Lost PhoneSecond Check at LoginIntune Device ControlSPF, DKIM, DMARCNothing Lost in TransitEntra ID Sign-InOne Copy, Not FiveWeekend Cutover WindowEx-Staff Mailbox KeptBusiness Basic TierEnterprise E3 and E5Moving Off GoDaddyZimbra or cPanel MigrationSharePoint Shared DriveRight Licence Per PersonBilled by Local PartnerAdd or Drop LicencesStop Spoofed InvoicesAdmin Help on Call
A partner at a CA firm rang me in the middle of an audit. Two years of client correspondence sat in the mailbox of a man who had left in March, and nobody had his password. On old webmail that is usually a dead end; inside your own private space in Microsoft's cloud, Microtech Solutions can turn that mailbox into a shared one, hand access to whoever needs it, and stop paying for a person who has gone. We set the leaver routine up during the rollout so nobody is improvising the next time somebody resigns.
🏢 Annual Maintenance and Renewal for Microsoft Microsoft 365 Licences, Setup & Email Migration in and around Digha
One morning a customer forwards you an invoice on your letterhead, from your email address, with someone else's bank account printed on it. Nobody broke into your mailbox; they forged the sender, because your area never told the world who is allowed to send on its behalf. Fixing it is a configuration job rather than a buy, and it has to be done in the right order with the mail flow watched before enforcement goes on. We do this a lot for export and trading firms in Kolkata that have been caught out once.
Six versions of the same price list are floating around a WhatsApp group and nobody can tell you which one is current. Microsoft 365 replaces that with one file in one place, editable by two people at the same time, with every earlier version recoverable for months (SharePoint and OneDrive). Most of the work is not technical - it is deciding, once, where things are going to live. We agree that structure with your team in Digha before a single file gets uploaded.
🎯 Good Reasons to Move Off Your Current Setup in and around Digha
A field engineer leaves a laptop in an auto and by evening your entire quotation history is in a stranger's hands. Company laptops and phones enrolled properly can be wiped from a browser, and on a staff member's personal phone only the company half goes while photos and personal chats stay untouched (Intune). Setting this up takes an afternoon and is worth nothing at all if you start it after the phone is gone. We enrol devices during the rollout so the answer already exists on the day you need it.
Headcount in a lot of Indian businesses is not a flat line - a factory office near Digha takes on extra hands before a shipping season and lets them go afterwards. Licences bought through us move with that instead of being locked in for twelve months regardless. Seasonal staff can sit on a cheap web-only plan while accounts keeps the full installed apps on two machines each. Paying per person for what that person actually does is the whole idea.
Stopping Forged Invoices Sent in an Export House's Name
A design agency was working entirely out of a WhatsApp group, where the same brochure existed as five files with names ending in final, final2 and use-this-one. We built a small set of client folders in a shared drive, moved the live work into it, and showed the team how two people can edit one file at the same time and still get both sets of changes. Old versions stay recoverable, so an accidental overwrite is a two-minute problem now. Their client calls stopped opening with somebody asking which file is the latest.
🛡️ HONEST SCOPE AND WHAT WE CHARGE FOR
Buying Licences Locally, Billed in Rupees
Cutovers are done out of hours - a Friday night or a Saturday morning - because nobody wants mail stopping at eleven on a working day. An engineer stays reachable through the weekend while the final sync catches up. Monday is then spent at your desks in Digha, fixing Outlook profiles and phones one person at a time.
Pick the pieces you need - the list below is what we do:
▪Shared Drive Setup on SharePoint and OneDrive
▪Ongoing Tenant Admin, AMC and New Joiner Setup
▪Teams Rollout and Getting People Off WhatsApp
▪Company Phone and Laptop Controls with Intune
*Please note: Licence prices are set by Microsoft and can change at renewal; our fees for setup and ongoing admin are quoted separately and in writing.*
💡 Engineering Fact: Nobody should ever be typing server names into a phone. Once the area is configured correctly a user enters their address and password and the handset works out the rest by itself (Autodiscover).
🧾 RUPEE BILLING WITH GST
Buying Microsoft licences on a card and getting a dollar receipt? Microtech Solutions bills companies in Digha in rupees with a proper tax invoice, monthly or yearly, seats up or down as you need.
📋 Complete List of What We Supply for growing companies
The tables below set out plan differences plainly, plus the add-ons most offices end up needing:
Microsoft 365 Business Standard - Installed Office Apps, Email and Teams
For office teams who need Word and Excel installed on the laptop, company email on every phone, and one place to keep files. This is where most small and mid-sized firms land.
🔹 SETUP TIME
A fresh tenant with your area verified is usually usable within a working day, with the old mail moving across in parallel.
🔹 MAILBOX SIZE
50GB each, which is several years of mail for most people, plus shared calendars the whole team can see.
🔹 BILLING
Per person per month on a monthly or yearly commitment, invoiced in rupees with GST by Microtech Solutions instead of a foreign card charge.
Microsoft 365 Business Premium - Standard Plus Security and Device Control
For firms holding client money, patient records or drawings, where one stolen laptop is a real problem. Everything in Standard, with device control and tougher sign-in rules layered on.
🔹 STOPPING DATA WALKING OUT
Mail carrying PAN, Aadhaar or bank account numbers can be flagged, blocked or encrypted on its way out the door (data loss prevention and sensitivity labels).
🔹 BILLING
Per user per month. Plenty of clients keep general staff on Standard and lift only directors, accounts and IT up to Premium.
🔹 SETUP TIME
Licences apply instantly, but we roll the security policies out over a week or two in groups so nobody arrives on Monday locked out.
Exchange Online Plan 1 and Plan 2 - Company Email on Its Own
For teams that already own Office or spend the day inside Tally, and only want a reliable inbox on the company area. Mail, calendar and contacts, without paying for apps nobody opens.
🔹 PHONE ACCESS
The native mail app on Android and iPhone syncs without installing anything extra (Exchange ActiveSync).
🔹 WHAT YOU GET
Mail, calendar, contacts and shared calendars on your own area, syncing to Outlook, phones and any browser.
🔹 MAILBOX SIZE
50GB on Plan 1. Plan 2 doubles the main mailbox to 100GB and adds an archive that keeps expanding as it fills up.
Moving the Shared Office Drive into SharePoint and OneDrive
For offices still passing files around on a server in the corner, a NAS box, pen drives or WhatsApp. We lift the folders into the cloud with the structure and the permissions intact.
🔹 FOLDER STRUCTURE
Separate libraries for Accounts, HR, Sales, Projects and Management instead of one enormous Shared folder everybody tips things into.
🔹 WHAT WE DO
Map the folder tree you already have, agree who should see what, then copy it up in stages across nights and weekends.
🔹 NOTHING LEFT BEHIND
File dates, folder paths and version history come across, and a comparison report at the end lets you see the counts line up.
Microsoft 365 Business Basic - Webmail for Shift and Shop-Floor Staff
The entry plan for giving every employee a proper company address without buying installed Office for people who will never open Excel. Runs in a browser and on the phone.
🔹 MIXING PLANS
One tenant happily runs Basic, Standard and Premium side by side, and a person moves up or down at the next billing cycle.
🔹 WHAT YOU GET
A 50GB mailbox on the company area, Teams chat and meetings, 1TB of cloud space, and the browser versions of Word and Excel.
🔹 WHO IT'S FOR
Shift supervisors, drivers, warehouse hands, site engineers and trainees who need an inbox and a Teams message, nothing more.
Teams Calling and Meeting Room Setup (Phone System)
For firms who want the reception line, the desk phones and the boardroom screen running through Teams instead of a separate PBX box. Calls follow the person to laptop or mobile.
🔹 HOW CALLS REACH THE NETWORK
We connect Teams to an Indian telecom operator's lines so the numbers printed on your visiting cards keep working (Direct Routing or Operator Connect).
🔹 SETUP TIME
Porting existing numbers runs on the operator's clock and is the slow part; the Teams configuration itself takes a couple of days.
🔹 MEETING ROOMS
The conference room gets a camera, a screen and a console that joins the booked meeting with one tap, instead of ten minutes of cable hunting (Teams Rooms).
Device Management and Lost-Phone Control (Microsoft Intune)
For firms worried about what walks out of the building on a staff phone or laptop. Company data can be removed from a missing device without touching the owner's photos.
🔹 RULES YOU CAN SET
Screen lock and PIN compulsory, copying out of work apps blocked, and company mail refused on a rooted or jailbroken phone.
🔹 HOW IT'S LICENSED
Bundled inside Business Premium, or bought on its own by firms that only want the device side (Intune Plan 1).
🔹 WHO IT'S FOR
Field sales teams, offices where staff use their own phones for work, and anyone who has already lost a laptop once.
Desktop Office Licensing for Larger Firms (Microsoft 365 Apps)
Installed Word, Excel, PowerPoint and Outlook for organisations that have outgrown the small-business plans or already run their email somewhere else. No ceiling on user count.
🔹 WHO IT'S FOR
Companies past the small-business seat limit, and firms content with their existing mail who only want current, legal Office on every desk.
🔹 WHAT IT DOESN'T INCLUDE
There is no mailbox here. Email either stays where it is or gets bought as a separate Exchange Online plan.
🔹 AUDIT PAPERWORK
Clean records of exactly who is licensed, which is the question that surfaces when a bank, an auditor or a large customer reviews your systems.
Ongoing Microsoft 365 Support and Licence Management (Monthly Retainer)
Somebody to call when a new joiner needs an address by 9am or a director cannot sign in before a flight. We look after the tenant month to month so it stops drifting.
🔹 FIRST MONTH
We start with a health check of the tenant as it stands, so nothing inherited from the last vendor stays quietly broken.
🔹 BILLING
A fixed monthly fee against an agreed scope, in rupees with GST, kept separate from the licence charges themselves.
🔹 LICENCE RIGHT-SIZING
Each quarter we list who is paying for what, point out the seats nobody has signed into for months, and drop or downgrade them at renewal.
✉️ Service & Maintenance Support
Need site visits, AMC contract estimates, or customized installation architecture? Connect with our technical desk directly.
🔎 Licence Tiers and What Each One Covers for businesses in Kolkata
Almost anything can be migrated from. We regularly move companies off free webmail on a personal address, hosting-company mailboxes bundled with a website, an old Exchange or Zimbra server sitting on site, Google Workspace, or an existing Microsoft tenant somebody else set up badly. What comes across is the mail itself with its folder structure, plus contacts, calendars and any shared calendars in use. What does not come across automatically gets listed for you in advance, so there are no surprises on the Monday.
Mail reputation is treated as part of the build, not an extra. We publish which servers are allowed to send in your name, add the signing keys, then watch the reports for a couple of weeks before tightening the policy to reject forged mail. Alerts sent by your own accounting software, the office copier and the website contact form are found and included during that watching period. The outcome you notice is straightforward: proposals reach inboxes, and nobody can invoice your customers in your name.
🏆 CORE PARAMETER🔹 Uptime commitmentMicrosoft's 99.9% availability promise, backed by service credits
🔹 Billed asPer user, monthly or yearly, in rupees on a GST invoice from {COMPANY}
🔹 Desktop Word and ExcelInstalled on Business Standard, Premium and the Apps plans; browser-only on Basic
🔹 Shared office drive1TB of personal cloud space each, plus department libraries the whole team can reach
🔹 Fake invoices and booby-trapped attachmentsOpened in a sealed test area before they reach the inbox, on the Premium plan
🔹 If a phone is lostWork mail and files wiped from that handset remotely, personal photos left alone
🔹 Mailbox size50GB per person on most plans, 100GB plus an expanding archive on the larger email plan
How Updates Reach Your Office Without an Engineer Visiting
SharePoint and OneDrive replace the file server in the corner. Departments get their own areas with proper permissions, individuals get personal space that follows them between machines, and two people can work on the same spreadsheet at the same time without one overwriting the other. Every earlier version of a file stays recoverable for months, which turns an accidental save-over from a crisis into a two-minute fix.
Microsoft Teams is where the WhatsApp groups end up. Departments get channels, calls and video meetings run inside the same window, and the file being discussed is attached to the conversation rather than forwarded around handsets. For companies with a plant, a head office and people on the road, it removes a lot of the phone tag that eats a working morning.
✉️ SUPPORT DESK
Coordinate custom hardware configurations, AMC maintenance contracts, and site engineering visits directly with authorized integration desks.
💬 Lessons From Deployments That Went Wrong in and around Digha
Do not lift an old file server into the cloud as it stands. Fifteen years of nested folders will have paths too long to survive the move, filenames with symbols the cloud refuses, and permissions inherited from people who left in 2014. I map the structure first, agree with the department heads what actually needs to come over, and rebuild it in a shape somebody could explain in a sentence. What gets copied afterwards is smaller, tidier and far less likely to break the sync client.
The free tier of Teams, or running the company on WhatsApp, costs nothing and everyone already has it. It also means company files sit on personal handsets, a departing employee walks out with the group history, and there is no way to control who is in a conversation. The moment your files or your customer lists are in those chats, the free option has become the expensive one.
A network drive in the office with remote access bolted on is familiar and fast on the local network. It also assumes your office internet is up, that the drive is being backed up somewhere else, and that whoever configured the remote access did it safely. A cloud drive removes the box, the backup worry and the remote access risk in one go, at the cost of a monthly line on the bill.
💡 Engineering Fact: The invoice fraud that hits exporters and traders rarely involves any hacking. Someone registers a area one letter off yours, watches the thread, then sends your buyer fresh bank details at exactly the right moment. Area records plus a phone call to confirm account changes end it.
⚙️ SYSTEM EVALUATION & CHECKLIST
Turnkey Microsoft 365 Licences, Setup & Email Migration Metrics Checklist near Digha
🛠️ Workflow Setup
Sender records are then tightened in stages, watching the reports for a week or two, so real mail keeps flowing while forged mail stops.
⚠️ Pitfalls to Avoid
Letting the area sit inside one person's personal account is a risk nobody notices until that person is unreachable, or unhappy.
🔌 Guidelines & Sizing
Walk the floor with a list before buying anything: mark who lives in Excel all day and who only reads mail on a phone, then price those two groups differently.
📈 Upgrade Triggers
You now have branches in Kolkata and beyond, with no single screen showing who has an account and who does not.
🛠️ Mailbox Plan: Who Needs a Licence and Who Needs a Shared Address
Nothing on this list is exotic. It is the boring, checkable work that decides whether the Monday after a cutover is quiet or not.
📋 Access and Passwords - Site Rules for offices in Digha
🔹Tell staff in writing, the day before, that they will be asked to sign in once more and approve a prompt on their phone; the support calls you avoid by sending that one message are considerable.
🔹Drop the time-to-live on your mail records to five minutes a full two days before the cutover, so that when you finally switch, the internet follows you in minutes rather than hours.
🔹Agree the folder and site structure on paper before a single file is uploaded, because rearranging two hundred gigabytes after the fact is somebody's entire week.
🧰 Helpdesk Hours and Engineer Availability for offices in Digha
Type of Business
What We Set Up
Typical Time Needed
Retail Chains and Franchise Networks
Store mailboxes under one company area, central control of who sees what, supplier mail in one place
One to two weeks depending on store count
Agencies and Design Studios
Client folders on the shared drive, big files sent as links, guest access for clients who need it
Three days including the staff walkthrough
Car and Equipment Dealerships
One address per branch, a shared enquiries inbox, and mail working on the sales team's phones
Four days across three branches
⏱️ Real Throughput Versus Datasheet Numbers in and around Digha
Standard mailboxes hold 50 GB, and the archive takes the overflow once we switch it on.
TIME AND MONEY SAVED AT A GLANCE
WATCH-OUTS SET OUT PLAINLY
✓Word, Excel, Outlook and PowerPoint install properly on up to five devices per person, not just in a browser.
—Outlook 2013 and older will not connect, so a few desktops need the newer version installed before the move.
✓One username opens everything, and switching a leaver off takes a single click (Microsoft Entra ID).
—Multi-factor login means everybody must carry a phone they will actually use, and the first week brings grumbling.
✓Two people editing the same document merge their changes instead of creating final_final_v3.xlsx.
—Left alone, a tenant drifts within a year - old accounts stay live, guest access piles up, policies fall out of date.
✓Files carrying bank details or customer data can be stopped from leaving by mail automatically (data loss prevention).
—Licences are a recurring cost per person, monthly or yearly - stop paying and the mailbox stops working.
✓Ask what happens today if a salesman's handset disappears on a bus; with the device already enrolled the answer is a two-minute job from a browser (Intune).
—Web-only apps come with the cheapest plan - installed Word and Excel need the mid-tier licence at minimum.
💡 Engineering Fact: Mail you delete is not kept forever. It stays recoverable for roughly two weeks by default, stretchable to about a month, and after that even Microsoft cannot fetch it back for you.
⚡ SYSTEM DEPLOYMENT ARCHITECTURE
Ready to secure your premises in Digha?
Get comprehensive structured network setups, professional hardware alignment, and authorized warranty support allocations natively.
Q. We have twelve people but only four need Word and Excel installed. Can we mix plans?
Yes, and mixing is usually the sensible thing to do, because different plans sit happily in the same account. Your four heavy users take Standard or Premium, the other eight take Basic, and all twelve still share one email area, one Teams setup and one file library. The catch is that a Basic user cannot install desktop Excel, so when somebody's role changes you have to remember to upgrade them, and nobody remembers until that person complains. We go through the licence list with you every few months so the count follows your actual payroll instead of quietly creeping upward.
Q. Do we still need a separate backup if everything is in Microsoft's cloud?
Yes, and this is the misunderstanding we correct most often. Microsoft's job is keeping the service running and the data centres alive; it is not keeping a copy of the folder your accountant deleted in March. Deleted items and old versions sit in recycle bins for a limited window and then they are genuinely gone, and ransomware that encrypts a synced OneDrive folder will cheerfully sync the damage upward. A separate cloud-to-cloud backup takes its own copy of mailboxes, OneDrive and SharePoint on its own schedule, and it is an additional per-user subscription, which for most businesses is money well spent.
Q. How do you handle the huge PST archive files sitting on people's laptops?
We collect them and load them into online archive mailboxes, so the mail becomes searchable from any device instead of being stranded on one machine. PST files are the most fragile part of any old email setup: they corrupt, they get copied onto pen drives, and they vanish along with the laptop. Loading years of archive eats time and bandwidth, so we normally run it after cutover rather than letting it hold up the go-live date. Bear in mind that very large archives need a higher licence level, which occasionally changes what we recommend for two or three long-serving staff.
Q. Is Microsoft 365 better than Google Workspace for us?
It depends on what your office already runs on, and Microtech Solutions moves clients in both directions. If your team lives inside Excel, with real formulas, accounting exports and GST workings, Microsoft is the more comfortable home because the desktop apps are the genuine article rather than a browser imitation. If everybody works in a browser, shares documents constantly and rarely opens a spreadsheet more than a few hundred rows long, Google does the job and changing for its own sake wastes money. We would rather tell you your current setup is fine than sell you a migration you do not need.
Q. What exactly do you change inside the tenant to lock it down?
The short answer: every account asked for the phone as well as the password, the number of full administrator accounts cut down to two, and the old login methods that bypass that second step switched off. Beyond that we set rules about where logins are accepted from, tighten the anti-phishing settings, and turn on the audit log so there is a record when something looks wrong. Microsoft scores your account against its own recommendations, and we work down that list with you, explaining which items are worth the friction and which are not. Some of this does mildly annoy staff, and that is the trade we would rather discuss with you than spring on you.
💡 Engineering Fact: Take the licence off a user and a clock starts. Mailbox and OneDrive contents are held for about a month, then removed. Pull the files out before you free the seat, not after.
🔄 THE REST OF OUR IT WORK
What else we look after for offices in and around Digha
Cloud files feel painfully slow over tired old wiring, so we also re-run structured cabling for offices around Digha.
🧭 A Quick Look at the Local Office Scene for nearby business parks
📍 Digha
Digha is Kolkata’s primary coastal resort destination, bustling with thousands of daily tourists, seaside hotels, and commercial eateries. The constant turnover of resort guests and seaside traffic makes property security a top priority. Microsoft 365 Licences, Setup & Email Migration by Microsoft offers dependable weather-resistant monitoring built to endure salty coastal air. Hotel managers, parking operators, and shop owners rely on Microsoft 365 Licences, Setup & Email Migration to keep in-depth eye on reception desks, dining areas, and beachside access roads.
Clear night vision and wide lens options keep every corner visible even during peak holiday seasons. Running a smooth business in Digha means protecting your guests and property around the clock. Choosing Microsoft security solutions gives you a clean, low-maintenance surveillance network you can manage remotely.
