🏷️ SPECS:Company Email That WorksBusiness Standard LicencesShared Drive, Not WhatsAppTeams Calls IncludedDefender for BusinessMail Stops Hitting SpamExchange Online MailboxesSame-Day Mailbox SetupOutlook on Every PhoneINR Billing, GST InvoiceBusiness Premium LicencesWipe a Lost PhoneSecond Check at LoginIntune Device ControlSPF, DKIM, DMARCNothing Lost in TransitEntra ID Sign-InOne Copy, Not FiveWeekend Cutover WindowEx-Staff Mailbox KeptBusiness Basic TierEnterprise E3 and E5Moving Off GoDaddyZimbra or cPanel MigrationSharePoint Shared DriveRight Licence Per PersonBilled by Local PartnerAdd or Drop LicencesStop Spoofed InvoicesAdmin Help on Call
Half the migrations we take on are rescue jobs. Somebody moved a company off GoDaddy or Zimbra over a weekend, calendars arrived empty, shared folders vanished, and the boss's phone stopped syncing on Monday morning. The problem is almost never Microsoft - it is skipping the dry run, so we copy every old mailbox across in the background first and check folders, contacts and calendar entries against the source before touching the mail record. For offices around Purbalaya we make the switch on a Saturday evening, and an engineer stays on the phone with you through Monday.
✅ Buying Microsoft Microsoft 365 Licences, Setup & Email Migration Without the Guesswork anywhere in Kolkata
The mail server sits in a cupboard behind the accounts room, and everyone in the office knows the sound it makes when the power flickers. Small companies across Kolkata ran their own mail for years because there was no sensible alternative; there is one now, and it needs no UPS, no antivirus renewal and nobody to restart it on a Sunday. Moving those mailboxes into Microsoft's cloud takes a weekend and keeps every old message, contact and calendar entry. The cupboard machine stays readable for a fortnight afterwards, just in case.
A new joiner starts on Monday and is still without email on Wednesday because nobody is quite sure who creates accounts. When a tenant is built with proper groups and roles, adding a person takes five minutes and mail, files, Teams and folder access all arrive together. Removing somebody is just as quick, which matters more than most owners expect until the day it does. Offices near Purbalaya tend to notice this change before they notice anything else.
🧠 What Changes in the First Month with a growing team
Auditors ask awkward questions about mail from three years ago, and 'the employee took his laptop' is not an answer that survives the meeting. How far back you can search is decided by retention and archive settings, and those need choosing at setup rather than after the request arrives. For CA firms in Kolkata, and for anyone getting ready for the data protection rules now coming in (DPDP Act), we place holds on the mailboxes that matter and write down what is kept and for how long. Nobody enjoys this conversation, but it is far cheaper before than after.
A tenant is not something you build once and walk away from - people join, Microsoft changes a default, a policy quietly starts blocking something that worked last month. We stay on afterwards: adding and removing users, watching the security dashboard, reviewing licence counts before the renewal date rather than on it. You deal with someone who already knows your setup instead of explaining it again to a new ticket. Plenty of businesses keep us on for that reason alone.
Ex-Employee Mailboxes Kept for Audit at a CA Firm
A logistics startup in Kolkata had grown into three area names, one from the original brand, one for the new one and one bought for a service they no longer offer. Mail was arriving on all three from three different providers, with staff quietly forwarding things to themselves to keep up. We consolidated everything into a single tenant with one address book, kept all three domains delivering so no customer's old address broke, and authenticated each of them properly. New staff now get one address on the current brand and nobody forwards anything anywhere.
🛡️ LOCAL BILLING AND LICENCE SUPPLY
Working on Site with Offices in {AREA}
Admin credentials belong to you, not to us. At handover the global admin account, the recovery details and the emergency account are written down and passed to a director, in a sealed envelope or a password manager entry, whichever you prefer. If you later change partners, nothing has to be prised out of anyone's hands.
What a support arrangement with us usually covers:
▪Company Phone and Laptop Controls with Intune
▪Moving Old Email with Folders and Contacts Intact
▪Exchange Online Migration from cPanel, Zimbra or Google Workspace
▪Licence Supply, Renewals and GST Invoicing in Rupees
*Reminder: Mailbox backup is a separate paid product; a Microsoft 365 subscription on its own is not a backup of your email or your files.*
💡 Engineering Fact: The quietest sign of a broken-into mailbox is a rule the user never wrote - supplier mail sliding into an obscure folder, or a copy going out to an address nobody recognises. Checking for stray forwarding rules takes five minutes and finds real trouble.
🗂️ FILES OFF WHATSAPP
Five copies of the same document doing the rounds on a group? We will design the shared drive structure for your team in Purbalaya before a single file gets uploaded into it.
🏷️ Full Range with Honest Comparisons for growing companies
Scan the options, then tell us your headcount and we will suggest a mix that avoids waste:
Microsoft 365 Business Standard - Installed Office Apps, Email and Teams
For office teams who need Word and Excel installed on the laptop, company email on every phone, and one place to keep files. This is where most small and mid-sized firms land.
🔹 WHAT IT DOESN'T INCLUDE
Full management of Windows laptops, app protection policies and BitLocker key backup (Intune), plus attachment sandboxing and sign-in restriction rules - all of that sits in the Premium plan. Enrolled phones can still be wiped from here using the free mobile controls built into this plan (Basic Mobility and Security).
🔹 MAILBOX SIZE
50GB each, which is several years of mail for most people, plus shared calendars the whole team can see.
🔹 WHO IT'S FOR
Desk staff who live in Outlook and Excel all day - accounts, sales, admin and management.
Microsoft 365 Business Premium - Standard Plus Security and Device Control
For firms holding client money, patient records or drawings, where one stolen laptop is a real problem. Everything in Standard, with device control and tougher sign-in rules layered on.
🔹 EVERYTHING IN STANDARD
The same installed apps, 50GB mailboxes, cloud drive and Teams - nothing is traded away to get the security.
🔹 SIGN-IN RULES
Block logins from countries you never trade with or from machines you do not manage, and demand the second check only where it earns its keep (Entra ID P1 Conditional Access).
🔹 SECURITY
Attachments are opened in a sealed test area and links are re-checked at the moment somebody clicks, so a fake invoice PDF does not get its first click (Defender for Business).
Exchange Online Plan 1 and Plan 2 - Company Email on Its Own
For teams that already own Office or spend the day inside Tally, and only want a reliable inbox on the company area. Mail, calendar and contacts, without paying for apps nobody opens.
🔹 SHARED ADDRESSES
Accounts@ and sales@ sit beside the paid mailboxes without needing licences of their own.
🔹 SETUP TIME
Area checks and the mail record changeover usually happen in one evening, followed by a settling day while DNS spreads.
🔹 PHONE ACCESS
The native mail app on Android and iPhone syncs without installing anything extra (Exchange ActiveSync).
Moving the Shared Office Drive into SharePoint and OneDrive
For offices still passing files around on a server in the corner, a NAS box, pen drives or WhatsApp. We lift the folders into the cloud with the structure and the permissions intact.
🔹 HOW LONG IT TAKES
Down to data size and upload speed - a few hundred GB on an ordinary office line runs over several nights.
🔹 TRAINING
A short hands-on session per department, because the migration that fails is the one where staff quietly go back to emailing attachments.
🔹 PERMISSIONS
Salary and tender folders lock down to named people, and sharing outside the company can be switched off or limited to approved domains.
Microsoft 365 Business Basic - Webmail for Shift and Shop-Floor Staff
The entry plan for giving every employee a proper company address without buying installed Office for people who will never open Excel. Runs in a browser and on the phone.
🔹 SETUP TIME
Adding Basic users to a tenant whose area is already verified is a same-hour job.
🔹 USER LIMIT
The small-business plans stop at a few hundred seats; beyond that we move you onto the enterprise line instead.
🔹 WHAT YOU GET
A 50GB mailbox on the company area, Teams chat and meetings, 1TB of cloud space, and the browser versions of Word and Excel.
Teams Calling and Meeting Room Setup (Phone System)
For firms who want the reception line, the desk phones and the boardroom screen running through Teams instead of a separate PBX box. Calls follow the person to laptop or mobile.
🔹 CALL REPORTING
Who rang, who missed it, how long people waited - the numbers a sales head actually asks about on Monday.
🔹 SETUP TIME
Porting existing numbers runs on the operator's clock and is the slow part; the Teams configuration itself takes a couple of days.
🔹 HOW CALLS REACH THE NETWORK
We connect Teams to an Indian telecom operator's lines so the numbers printed on your visiting cards keep working (Direct Routing or Operator Connect).
Device Management and Lost-Phone Control (Microsoft Intune)
For firms worried about what walks out of the building on a staff phone or laptop. Company data can be removed from a missing device without touching the owner's photos.
🔹 WHO IT'S FOR
Field sales teams, offices where staff use their own phones for work, and anyone who has already lost a laptop once.
🔹 NEW LAPTOP SETUP
A machine can be couriered straight to a branch, unboxed by whoever is there, and configure itself to your settings on first sign-in (Autopilot).
🔹 RULES YOU CAN SET
Screen lock and PIN compulsory, copying out of work apps blocked, and company mail refused on a rooted or jailbroken phone.
Desktop Office Licensing for Larger Firms (Microsoft 365 Apps)
Installed Word, Excel, PowerPoint and Outlook for organisations that have outgrown the small-business plans or already run their email somewhere else. No ceiling on user count.
🔹 WHO IT'S FOR
Companies past the small-business seat limit, and firms content with their existing mail who only want current, legal Office on every desk.
🔹 WHY NOT A ONE-TIME buy
A boxed copy stops receiving security fixes once its support window closes. A subscription copy keeps getting them, which matters the day a macro-laden invoice arrives.
🔹 LICENCE CHECKS
Each install phones home periodically, so a laptop kept offline for weeks will ask its user to sign in again.
Ongoing Microsoft 365 Support and Licence Management (Monthly Retainer)
Somebody to call when a new joiner needs an address by 9am or a director cannot sign in before a flight. We look after the tenant month to month so it stops drifting.
🔹 WHO IT'S FOR
Firms with no in-house IT person, and firms whose IT person should not be spending Monday morning resetting passwords.
🔹 MAIL DELIVERY WATCH
We read the reports that say whether your invoices are reaching customers or quietly sitting in their junk folder, and fix the area records when they slip (DMARC reporting).
🔹 LICENCE RIGHT-SIZING
Each quarter we list who is paying for what, point out the seats nobody has signed into for months, and drop or downgrade them at renewal.
✉️ Service & Maintenance Support
Need site visits, AMC contract estimates, or customized installation architecture? Connect with our technical desk directly.
📋 What the Numbers Mean for Your Office for small teams
Almost anything can be migrated from. We regularly move companies off free webmail on a personal address, hosting-company mailboxes bundled with a website, an old Exchange or Zimbra server sitting on site, Google Workspace, or an existing Microsoft tenant somebody else set up badly. What comes across is the mail itself with its folder structure, plus contacts, calendars and any shared calendars in use. What does not come across automatically gets listed for you in advance, so there are no surprises on the Monday.
Mail reputation is treated as part of the build, not an extra. We publish which servers are allowed to send in your name, add the signing keys, then watch the reports for a couple of weeks before tightening the policy to reject forged mail. Alerts sent by your own accounting software, the office copier and the website contact form are found and included during that watching period. The outcome you notice is straightforward: proposals reach inboxes, and nobody can invoice your customers in your name.
🏆 CORE PARAMETER🔹 How long setup takesA small tenant usable in a working day; mail cutover overnight, with a settling day for DNS
🔹 Shared office drive1TB of personal cloud space each, plus department libraries the whole team can reach
🔹 Fake invoices and booby-trapped attachmentsOpened in a sealed test area before they reach the inbox, on the Premium plan
🔹 Meetings and callingVideo meetings for up to 300 people; desk-phone numbers through Teams as an add-on
🔹 If a phone is lostWork mail and files wiped from that handset remotely, personal photos left alone
🔹 Uptime commitmentMicrosoft's 99.9% availability promise, backed by service credits
🔹 Two-step sign-inA prompt or code on the phone, so a password picked off a fake login page is not enough by itself
Inside Microsoft's Data Centres: Where Your Mail Actually Lives
SharePoint and OneDrive replace the file server in the corner. Departments get their own areas with proper permissions, individuals get personal space that follows them between machines, and two people can work on the same spreadsheet at the same time without one overwriting the other. Every earlier version of a file stays recoverable for months, which turns an accidental save-over from a crisis into a two-minute fix.
Microsoft Teams is where the WhatsApp groups end up. Departments get channels, calls and video meetings run inside the same window, and the file being discussed is attached to the conversation rather than forwarded around handsets. For companies with a plant, a head office and people on the road, it removes a lot of the phone tag that eats a working morning.
✉️ SUPPORT DESK
Coordinate custom hardware configurations, AMC maintenance contracts, and site engineering visits directly with authorized integration desks.
💡 What Our Team Sees on Site after years of site visits
The mistake I see most often is somebody switching their area policy straight to reject because a checklist told them to. Do that before you have watched the reports and your own mail starts bouncing - the accounting software that emails statements, the copier that scans to email, the marketing platform you forgot about. I run it at monitoring only for a fortnight, collect the list of everything genuinely sending in your name, fix each one, and only then tighten it. The end result is the same; the difference is nobody loses a week of invoices.
Microsoft 365 versus Google Workspace is the comparison we are asked for most, and Google is a good product - we will say so. Companies whose people live in Sheets and Docs, or who have never used desktop Office, often stay happier there. Microsoft pulls ahead when your accounts team runs heavy Excel files, when you want the installed applications rather than browser versions, or when you need device management and Office in one subscription rather than two.
Buying licences directly on a card gets you the same software at broadly the same price, so the question is what happens afterwards. You get a foreign-currency receipt, no local tax invoice, and a support process that begins with a web form. Through Microtech Solutions you get rupee billing with GST, seats you can change, and an engineer who already knows why your tenant is configured the way it is.
💡 Engineering Fact: Take the licence off a user and a clock starts. Mailbox and OneDrive contents are held for about a month, then removed. Pull the files out before you free the seat, not after.
🤝 Helpdesk Hours and Engineer Availability for multi-branch businesses
Type of Business
What We Set Up
Typical Time Needed
Schools and Colleges
Staff and department addresses, Teams for classes, and a locked-down sign-in for students
Ten to twelve days, usually inside a vacation
Retail Chains and Franchise Networks
Store mailboxes under one company area, central control of who sees what, supplier mail in one place
One to two weeks depending on store count
Agencies and Design Studios
Client folders on the shared drive, big files sent as links, guest access for clients who need it
Three days including the staff walkthrough
🚦 Speed, Capacity and Where the Ceiling Sits in day-to-day use
By about week four most people share a link instead of emailing the attachment around.
WHAT WORKS IN DAILY USE - FOR BUYERS
WHO IT DOES NOT SUIT - A QUICK LIST
✓Your mail stops landing in customers' spam folders once the area records are written correctly (SPF, DKIM, DMARC).
—Full management of Windows laptops and the stronger sign-in rules only exist on Business Premium; Basic and Standard get just the free mobile controls.
✓A second check at login means the password alone opens nothing (multi-factor authentication).
—Left alone, a tenant drifts within a year - old accounts stay live, guest access piles up, policies fall out of date.
✓An ex-employee's mailbox can be kept readable for audit purposes without paying full price for that seat.
—A 60 GB mailbox on an ordinary office line takes days to copy, so the big accounts are started well before cutover night.
✓Files carrying bank details or customer data can be stopped from leaving by mail automatically (data loss prevention).
—Multi-factor login means everybody must carry a phone they will actually use, and the first week brings grumbling.
✓One username opens everything, and switching a leaver off takes a single click (Microsoft Entra ID).
—Standard mailboxes stop at 50 GB and the archive is not unlimited on the lower plans; heavy users do hit the ceiling.
💡 Engineering Fact: Sending a 30MB attachment to twelve people creates thirteen copies and often bounces at the far end anyway. A link to the file in the shared drive is one copy, always the current one, and you can withdraw access later.
⚡ SYSTEM DEPLOYMENT ARCHITECTURE
Ready to secure your premises in Purbalaya?
Get comprehensive structured network setups, professional hardware alignment, and authorized warranty support allocations natively.
🛠️ Group Names, Distribution Lists and Address Book Housekeeping
Nothing on this list is exotic. It is the boring, checkable work that decides whether the Monday after a cutover is quiet or not.
📋 Labelling & Documentation - Our Standards for busy workplaces
🔹Tell staff in writing, the day before, that they will be asked to sign in once more and approve a prompt on their phone; the support calls you avoid by sending that one message are considerable.
🔹Drop the time-to-live on your mail records to five minutes a full two days before the cutover, so that when you finally switch, the internet follows you in minutes rather than hours.
🔹Agree the folder and site structure on paper before a single file is uploaded, because rearranging two hundred gigabytes after the fact is somebody's entire week.
⚙️ SYSTEM EVALUATION & CHECKLIST
Turnkey Microsoft 365 Licences, Setup & Email Migration Metrics Checklist near Purbalaya
🛠️ Workflow Setup
Sender records are then tightened in stages, watching the reports for a week or two, so real mail keeps flowing while forged mail stops.
⚠️ Pitfalls to Avoid
Letting the area sit inside one person's personal account is a risk nobody notices until that person is unreachable, or unhappy.
🔌 Guidelines & Sizing
Walk the floor with a list before buying anything: mark who lives in Excel all day and who only reads mail on a phone, then price those two groups differently.
📈 Upgrade Triggers
You now have branches in Kolkata and beyond, with no single screen showing who has an account and who does not.
Frequently Asked Questions
Q. Our broadband is slow and drops during the day. Will people still be able to work?
Mostly yes, and the first few days are the real test. Outlook keeps a full copy of each mailbox on the laptop, so staff carry on reading and writing during an outage and everything sends when the line comes back, whereas a Teams call feels every hiccup immediately. The heavy part is the initial download of mailboxes and files, which we schedule overnight or stagger a few users at a time so the office line is not choked during business hours. If the connection drops every day, a second broadband link from a different provider will do more for you than anything we can change in software.
Q. Can we finally switch off the old file server sitting in the corner?
In most offices yes, though seldom on day one. We map the existing shared folders onto SharePoint and OneDrive, keep the department structure people already recognise, and set permissions so accounts cannot browse HR folders and the other way round. Files that a program holds open, such as a Tally data folder, a design library or a database, are usually better left on a local server or a NAS, because live database files and cloud sync do not get along. You gain access from home or a customer site without fiddling with a VPN, but you still need a backup, because the cloud copy is not one.
Q. What exactly do you change inside the tenant to lock it down?
The short answer: every account asked for the phone as well as the password, the number of full administrator accounts cut down to two, and the old login methods that bypass that second step switched off. Beyond that we set rules about where logins are accepted from, tighten the anti-phishing settings, and turn on the audit log so there is a record when something looks wrong. Microsoft scores your account against its own recommendations, and we work down that list with you, explaining which items are worth the friction and which are not. Some of this does mildly annoy staff, and that is the trade we would rather discuss with you than spring on you.
Q. Is Microsoft 365 better than Google Workspace for us?
It depends on what your office already runs on, and Microtech Solutions moves clients in both directions. If your team lives inside Excel, with real formulas, accounting exports and GST workings, Microsoft is the more comfortable home because the desktop apps are the genuine article rather than a browser imitation. If everybody works in a browser, shares documents constantly and rarely opens a spreadsheet more than a few hundred rows long, Google does the job and changing for its own sake wastes money. We would rather tell you your current setup is fine than sell you a migration you do not need.
Q. Which plan do we actually need - Basic, Standard or Premium?
It comes down to two questions: does the person need Word and Excel installed on their machine, and how much control do you want over their device and their login. Business Basic covers company email, Teams and browser versions of the apps, which suits a shop floor or a sales team that lives on a phone. Business Standard adds the installed desktop apps that accounting and admin staff really do need. Business Premium adds the security layer on top, including full control of company laptops and tighter rules about where people may sign in from, and it costs noticeably more per person every month, so it is worth assigning it deliberately rather than to everybody by default.
💡 Engineering Fact: During a mail move the internet learns your new destination only as fast as your DNS allows. Lower the time-to-live value a day early and the switch takes minutes instead of dragging on all night (MX record TTL).
🔄 THE REST OF OUR IT WORK
What else we look after for offices in and around Purbalaya
Cloud files feel painfully slow over tired old wiring, so we also re-run structured cabling for offices around Purbalaya.
📌 Where We Work and How Fast We Reach You for nearby business parks
📍 Purbalaya
Managing a stable closed-circuit infrastructure block across the active residential lanes of Purbalaya means prioritizing consistent signal throughput over low-bid components. Tucked right next to major southern transit corridors, properties here require strong hardware lines designed to resist environmental wear and handle local load shedding loops without dropping data frames. Deploying standard Microsoft Microsoft 365 Licences, Setup & Email Migration frameworks allows homeowners, shared flat complexes, and local storefronts to monitor their spaces efficiently without standing guard constantly.
The device captures crisp wide-angle visuals even under uneven evening lighting, protecting your staircases, ground floors, and entry gates cleanly. In a lively neighbourhood like this, having a trusted surveillance setup from an independent integration team is the simplest way to keep safety and day-to-day more confidence in your daily security across the wider Kolkata belt.
