Is Microsoft 365 better than Google Workspace for us?

It depends on what your office already runs on, and Microtech Solutions moves clients in both directions. If your team lives inside Excel, with real formulas, accounting exports and GST workings, Microsoft is the more comfortable home because the desktop apps are the genuine article rather than a browser imitation. If everybody works in a browser, shares documents constantly and rarely opens a spreadsheet more than a few hundred rows long, Google does the job and changing for its own sake wastes money. We would rather tell you your current setup is fine than sell you a migration you do not need.

Can our Tally software and the office printer still send emails after the move?

Yes, but every one of them needs reconfiguring, and this is the step most businesses forget until the first invoice fails to leave the building. Anything that sends mail on its own, whether it is Tally, the scan-to-email button on the copier, an ERP mailing buy orders or the website enquiry form, has to be pointed at the new service with proper credentials or approved as a legitimate sender for your area. We write down every such device and application before cutover, then test each one the same evening. Older printers that only support outdated, unencrypted sending sometimes need a firmware update or a small relay arrangement.

Our broadband is slow and drops during the day. Will people still be able to work?

Mostly yes, and the first few days are the real test. Outlook keeps a full copy of each mailbox on the laptop, so staff carry on reading and writing during an outage and everything sends when the line comes back, whereas a Teams call feels every hiccup immediately. The heavy part is the initial download of mailboxes and files, which we schedule overnight or stagger a few users at a time so the office line is not choked during business hours. If the connection drops every day, a second broadband link from a different provider will do more for you than anything we can change in software.

Can staff use this on their own phones, and can we wipe it if a phone is lost?

Yes to both, with one honest caveat about what wiping means on a personal handset. The device controls in Business Premium keep company mail and files in a managed area on the phone, insist on a screen lock, and let us remove only the company side, leaving the owner's photos, WhatsApp and payment apps completely alone. Staff have to accept the enrolment, so tell them plainly what you can and cannot see, because saying it up front prevents a lot of bad feeling later. On a company-owned laptop or phone we can go further and erase the whole device.

Which plan do we actually need - Basic, Standard or Premium?

It comes down to two questions: does the person need Word and Excel installed on their machine, and how much control do you want over their device and their login. Business Basic covers company email, Teams and browser versions of the apps, which suits a shop floor or a sales team that lives on a phone. Business Standard adds the installed desktop apps that accounting and admin staff really do need. Business Premium adds the security layer on top, including full control of company laptops and tighter rules about where people may sign in from, and it costs noticeably more per person every month, so it is worth assigning it deliberately rather than to everybody by default.

How long does the changeover take, and will email stop working during it?

For an office of ten to fifty people, plan on about a week, of which the actual switchover is one evening. Most of that week is quiet background copying while everyone carries on using the old email exactly as before. On cutover night we point your area at Microsoft, and new mail starts arriving within minutes, although a handful of senders on slow networks can take a few hours to notice the change. Expect a few small irritations the next morning, such as a phone asking for a password again or a signature to be re-added, which is why an engineer stays reachable through that first working day.

Do we still need a separate backup if everything is in Microsoft's cloud?

Yes, and this is the misunderstanding we correct most often. Microsoft's job is keeping the service running and the data centres alive; it is not keeping a copy of the folder your accountant deleted in March. Deleted items and old versions sit in recycle bins for a limited window and then they are genuinely gone, and ransomware that encrypts a synced OneDrive folder will cheerfully sync the damage upward. A separate cloud-to-cloud backup takes its own copy of mailboxes, OneDrive and SharePoint on its own schedule, and it is an additional per-user subscription, which for most businesses is money well spent.

Do we have to commit for a full year, or can we add people as we hire?

Adding a licence takes minutes on any working day and the new person can be reading mail the same morning. Reducing is where businesses get caught out: on the monthly plan you can drop seats at the next billing date, but on an annual term you keep paying for that seat until it expires, used or not. For firms that take on extra hands around a festival rush or an audit season, we normally put the permanent team on the annual term and the floating headcount on monthly. That split keeps the bill honest without leaving anyone waiting for an account.

What happens to an employee's mailbox after they resign - do we keep paying for it?

Not if it is handled properly. We block the login, sign the account out of every device it was signed into, and turn the mailbox into a shared mailbox, which keeps every old message searchable without a paid licence attached to it. Their manager or replacement can then be given access to answer whatever still arrives at that address. Two limits are worth knowing: a shared mailbox has a size ceiling, and if the account must be preserved for a legal case or an audit hold, it does have to stay licensed, which is a genuine ongoing cost you should decide on rather than discover.

We already run a Windows area in the office. Does that keep working?

Yes, the two can be joined so people use a single password for both. A small sync tool on your server copies user accounts and group memberships up to Microsoft's directory, so the password someone types to unlock their Windows machine is the same one that opens Outlook and Teams. Logon scripts, mapped drives and shared printers carry on as before while email and files move to the cloud. The trade-off is that the server now has to stay healthy, because if the sync stops, password changes stop flowing with it, which is one reason smaller offices often decide to retire the area controller and go cloud-only instead.

We have twelve people but only four need Word and Excel installed. Can we mix plans?

Yes, and mixing is usually the sensible thing to do, because different plans sit happily in the same account. Your four heavy users take Standard or Premium, the other eight take Basic, and all twelve still share one email area, one Teams setup and one file library. The catch is that a Basic user cannot install desktop Excel, so when somebody's role changes you have to remember to upgrade them, and nobody remembers until that person complains. We go through the licence list with you every few months so the count follows your actual payroll instead of quietly creeping upward.

Why does our company email keep landing in customers' spam folders?

Nearly always because your area never had its sender records finished properly. Mail servers at Gmail, Yahoo and the corporate gateways your customers sit behind check three small entries in your area settings to decide whether a message claiming to be from you really is (SPF, DKIM and DMARC), and if those are missing or half done, your quotations get treated as suspicious. We publish all three correctly and list every legitimate sender you use, including the website enquiry form, the accounting software and any mailing tool. Reputation recovers gradually rather than overnight, so give it a fortnight before judging the result.

Can we stop staff from mailing customer lists to their personal address?

Largely yes, using rules that watch outgoing mail and files on the shared drive for the patterns you care about, such as PAN details, bank account numbers or a document marked confidential (data loss prevention). When someone tries to send a price list or a customer database to an outside personal address, the message can be blocked outright, or allowed through with a warning and a record for management to see. Chat and channel messages inside Teams can be watched the same way, but that needs one of the larger enterprise licences rather than Business Premium. Start narrow, because a rule that catches too much gets switched off within a week, and remember that nothing here stops somebody photographing a screen.

Can we finally switch off the old file server sitting in the corner?

In most offices yes, though seldom on day one. We map the existing shared folders onto SharePoint and OneDrive, keep the department structure people already recognise, and set permissions so accounts cannot browse HR folders and the other way round. Files that a program holds open, such as a Tally data folder, a design library or a database, are usually better left on a local server or a NAS, because live database files and cloud sync do not get along. You gain access from home or a customer site without fiddling with a VPN, but you still need a backup, because the cloud copy is not one.

Someone sent a fake invoice pretending to be our director. Can this stop that?

That exact trick, forging mail from your own area, is what a strict DMARC policy shuts down, and it is one of the first things we set. Once your area instructs receiving servers to reject anything not sent from your approved systems, a fraudster can no longer put your director's real address in the From line and have it delivered. What no setting can prevent is a lookalike area with one letter changed, so we also turn on the external-sender warning banner and add rules that flag mail claiming to come from your senior staff. Tell your accounts team to pick up the phone before acting on any change of bank details, whatever the email looks like.

Authorized Microsoft Business Basic, Standard & Premium Setup in Khardaha

Last season a trading firm nearly paid out on an invoice that looked exactly like it came from their own accounts head - same name, same signature block, one letter changed in the address. That is what happens when a area is left open for anyone to forge mail in your company's name. Proper Microsoft 365 setup shuts that door with sender authentication and a rule that holds back anything pretending to be internal. We also add a second step at sign-in, so a leaked password gets nobody anywhere.

🗺️ From Quotation to Go-Live with Microsoft throughout Kolkata

Microsoft 365 admin screen listing user licences during a rollout in Khardaha

Your senior salesman resigns, takes his handset with him, and three weeks later a customer asks about the mail he sent in April. On a personal webmail account that thread has simply gone. Inside a company tenant the mailbox stays yours - it can be converted to a shared mailbox, handed to a colleague, or held for an audit without paying for a licence forever. Companies across Kolkata come to us for exactly that, usually after it has already happened once.

One morning a customer forwards you an invoice on your letterhead, from your email address, with someone else's bank account printed on it. Nobody broke into your mailbox; they forged the sender, because your area never told the world who is allowed to send on its behalf. Fixing it is a configuration job rather than a buy, and it has to be done in the right order with the mail flow watched before enforcement goes on. We do this a lot for export and trading firms in Kolkata that have been caught out once.

⭐ Where Microsoft Microsoft 365 Licences, Setup & Email Migration Earns Its Keep around Khardaha

Asking staff for a code on the phone as well as the password is the most useful security change a small company can make, and also the one most likely to ruin a Monday. So we stage it - a pilot group first, staff told in advance about the one-time prompt on their phones, an emergency admin account kept aside, then everyone else (multi-factor authentication). Nobody in your Kolkata office gets locked out of their own mail on a working day. The point of the exercise is simple: knowing the password is no longer enough.

A field engineer leaves a laptop in an auto and by evening your entire quotation history is in a stranger's hands. Company laptops and phones enrolled properly can be wiped from a browser, and on a staff member's personal phone only the company half goes while photos and personal chats stay untouched (Intune). Setting this up takes an afternoon and is worth nothing at all if you start it after the phone is gone. We enrol devices during the rollout so the answer already exists on the day you need it.

Email Migration from a Hosting Company's Mailboxes to Microsoft 365 in Khardaha

A pump manufacturer on an industrial estate near Khardaha ran its own mail server in a cabinet next to the accounts room, and it went down whenever the generator took its time picking up. We audited the mailboxes, moved them across a Saturday night, and kept the old server delivering in parallel until the following weekend before switching it off. Their old machine stayed powered and readable for two more weeks, which nobody ended up needing but everybody was glad about. Nine months on, nobody in that office has restarted a mail server.

🛡️ SETUP STANDARDS AND HANDOVER

Where Our Work Ends and Microsoft's Begins

Every tenant we build gets the same plain baseline: a phone prompt on top of the password, the ancient mail protocols switched off, sensible sharing limits, and a separate emergency admin account. None of it is exotic and all of it is written down. You keep that document, so whoever looks after your systems next is not left guessing.

The work we take on, once the plan is agreed:

▪Licence Supply, Renewals and GST Invoicing in Rupees

▪Shared Drive Setup on SharePoint and OneDrive

▪Company Phone and Laptop Controls with Intune

▪Teams Rollout and Getting People Off WhatsApp

*Disclaimer: Site visits, tenant configuration and training sessions are billed under our service agreement, separate from anything bundled with a Microsoft subscription.*

💡 Engineering Fact: The quietest sign of a broken-into mailbox is a rule the user never wrote - supplier mail sliding into an obscure folder, or a copy going out to an address nobody recognises. Checking for stray forwarding rules takes five minutes and finds real trouble.

⚡ EMAIL MIGRATION DESK

Still on webmail, a hosting company's mailboxes or a server in the cupboard? We plan the move for offices in Khardaha around your working week, with the old system kept readable afterwards.

Plan Our Email Move →

🛒 Ranges Sorted by Office Size for first-time buyers

Compare what staff get on each licence, from web-only apps through to installed Office and device controls:

Microsoft 365 Business Standard - Installed Office Apps, Email and Teams

For office teams who need Word and Excel installed on the laptop, company email on every phone, and one place to keep files. This is where most small and mid-sized firms land.

🔹 WHAT IT DOESN'T INCLUDE

Full management of Windows laptops, app protection policies and BitLocker key backup (Intune), plus attachment sandboxing and sign-in restriction rules - all of that sits in the Premium plan. Enrolled phones can still be wiped from here using the free mobile controls built into this plan (Basic Mobility and Security).

🔹 FILE STORAGE

1TB of personal cloud space each, team libraries alongside it, and old versions kept so an accidental overwrite is not fatal.

🔹 SETUP TIME

A fresh tenant with your area verified is usually usable within a working day, with the old mail moving across in parallel.

Microsoft 365 Business Premium - Standard Plus Security and Device Control

For firms holding client money, patient records or drawings, where one stolen laptop is a real problem. Everything in Standard, with device control and tougher sign-in rules layered on.

🔹 DEVICE CONTROL

Company laptops and phones are enrolled, disks are encrypted by default, and a missing device can be cleared remotely (Intune and BitLocker).

🔹 SETUP TIME

Licences apply instantly, but we roll the security policies out over a week or two in groups so nobody arrives on Monday locked out.

🔹 SIGN-IN RULES

Block logins from countries you never trade with or from machines you do not manage, and demand the second check only where it earns its keep (Entra ID P1 Conditional Access).

Exchange Online Plan 1 and Plan 2 - Company Email on Its Own

For teams that already own Office or spend the day inside Tally, and only want a reliable inbox on the company area. Mail, calendar and contacts, without paying for apps nobody opens.

🔹 PHONE ACCESS

The native mail app on Android and iPhone syncs without installing anything extra (Exchange ActiveSync).

🔹 SPAM AND VIRUS FILTERING

Every incoming message passes Microsoft's filters before it reaches anyone, which removes the bulk of junk and known malware (Exchange Online Protection).

🔹 SHARED ADDRESSES

Accounts@ and sales@ sit beside the paid mailboxes without needing licences of their own.

Moving the Shared Office Drive into SharePoint and OneDrive

For offices still passing files around on a server in the corner, a NAS box, pen drives or WhatsApp. We lift the folders into the cloud with the structure and the permissions intact.

🔹 TRAINING

A short hands-on session per department, because the migration that fails is the one where staff quietly go back to emailing attachments.

🔹 NOTHING LEFT BEHIND

File dates, folder paths and version history come across, and a comparison report at the end lets you see the counts line up.

🔹 PERMISSIONS

Salary and tender folders lock down to named people, and sharing outside the company can be switched off or limited to approved domains.

Microsoft 365 Business Basic - Webmail for Shift and Shop-Floor Staff

The entry plan for giving every employee a proper company address without buying installed Office for people who will never open Excel. Runs in a browser and on the phone.

🔹 MIXING PLANS

One tenant happily runs Basic, Standard and Premium side by side, and a person moves up or down at the next billing cycle.

🔹 DESKTOP OFFICE APPS

Not included. Files open and edit in a browser tab or the mobile apps, which covers reading, approving and light changes.

🔹 SETUP TIME

Adding Basic users to a tenant whose area is already verified is a same-hour job.

Teams Calling and Meeting Room Setup (Phone System)

For firms who want the reception line, the desk phones and the boardroom screen running through Teams instead of a separate PBX box. Calls follow the person to laptop or mobile.

🔹 BEFORE YOU COMMIT

Call quality is an internet question, not a Microsoft one. We test the office link and the backup line around Khardaha before anyone signs anything.

🔹 SETUP TIME

Porting existing numbers runs on the operator's clock and is the slow part; the Teams configuration itself takes a couple of days.

🔹 WHAT YOU GET

A real phone number inside Teams, with hold, transfer, ring groups, a menu for callers and voicemail dropped into the inbox (Teams Phone).

Device Management and Lost-Phone Control (Microsoft Intune)

For firms worried about what walks out of the building on a staff phone or laptop. Company data can be removed from a missing device without touching the owner's photos.

🔹 RULES YOU CAN SET

Screen lock and PIN compulsory, copying out of work apps blocked, and company mail refused on a rooted or jailbroken phone.

🔹 IF A PHONE IS LOST

You raise it from a browser and the company mail, files and Teams data are cleared from that handset the moment it next touches a network.

🔹 NEW LAPTOP SETUP

A machine can be couriered straight to a branch, unboxed by whoever is there, and configure itself to your settings on first sign-in (Autopilot).

Desktop Office Licensing for Larger Firms (Microsoft 365 Apps)

Installed Word, Excel, PowerPoint and Outlook for organisations that have outgrown the small-business plans or already run their email somewhere else. No ceiling on user count.

🔹 WHY NOT A ONE-TIME buy

A boxed copy stops receiving security fixes once its support window closes. A subscription copy keeps getting them, which matters the day a macro-laden invoice arrives.

🔹 AUDIT PAPERWORK

Clean records of exactly who is licensed, which is the question that surfaces when a bank, an auditor or a large customer reviews your systems.

🔹 LICENCE CHECKS

Each install phones home periodically, so a laptop kept offline for weeks will ask its user to sign in again.

Ongoing Microsoft 365 Support and Licence Management (Monthly Retainer)

Somebody to call when a new joiner needs an address by 9am or a director cannot sign in before a flight. We look after the tenant month to month so it stops drifting.

🔹 JOINERS AND LEAVERS

New staff get a mailbox, the right licence and the right folder access on day one; leavers are cut off within the hour and their mailbox converted rather than binned.

🔹 HONESTY ABOUT BACKUP

Microsoft keeps the service running; it does not keep a copy of a folder someone deleted eight months ago. We set retention properly and add separate backup where the risk deserves it.

🔹 LICENCE RIGHT-SIZING

Each quarter we list who is paying for what, point out the seats nobody has signed into for months, and drop or downgrade them at renewal.

📈 Key Figures Every Buyer Should Check across Kolkata

The plan tiers matter more than most buyers are told. Business Basic gives mail, the shared drive and Teams with the apps in a browser; Standard adds Word, Excel and Outlook installed on the machine; Premium adds the security and device controls on top of that. Different people in the same company usually need different ones, and you can mix them freely on one bill. We recommend the mix in writing before anything is ordered so you can see the reasoning.

Almost anything can be migrated from. We regularly move companies off free webmail on a personal address, hosting-company mailboxes bundled with a website, an old Exchange or Zimbra server sitting on site, Google Workspace, or an existing Microsoft tenant somebody else set up badly. What comes across is the mail itself with its folder structure, plus contacts, calendars and any shared calendars in use. What does not come across automatically gets listed for you in advance, so there are no surprises on the Monday.

🏆 CORE PARAMETER🔹 Keeping mail out of spamSPF, DKIM and DMARC records set up on your area as part of the job

🔹 Fake invoices and booby-trapped attachmentsOpened in a sealed test area before they reach the inbox, on the Premium plan

🔹 Desktop Word and ExcelInstalled on Business Standard, Premium and the Apps plans; browser-only on Basic

🔹 Uptime commitmentMicrosoft's 99.9% availability promise, backed by service credits

🔹 How long setup takesA small tenant usable in a working day; mail cutover overnight, with a settling day for DNS

🔹 Two-step sign-inA prompt or code on the phone, so a password picked off a fake login page is not enough by itself

🔹 Works on phonesMail, calendar and Teams on Android and iPhone, through the handset's own mail app or the Outlook app

Three Responsibilities: Microsoft's, Yours and Ours

Exchange Online is the mail half, and it is the reason most companies move. Each user gets a large mailbox that keeps in step across a laptop, a phone and a browser, so a message read on the way home is already read when you sit down. Shared team calendars, one company address book and generic addresses like info@ or accounts@ that several staff work from are all part of it, and the general addresses need no licence of their own.

SharePoint and OneDrive replace the file server in the corner. Departments get their own areas with proper permissions, individuals get personal space that follows them between machines, and two people can work on the same spreadsheet at the same time without one overwriting the other. Every earlier version of a file stays recoverable for months, which turns an accidental save-over from a crisis into a two-minute fix.

✉️ SUPPORT DESK

Coordinate custom hardware configurations, AMC maintenance contracts, and site engineering visits directly with authorized integration desks.

Contact Helpdesk →

⚙️ SYSTEM EVALUATION & CHECKLIST

Turnkey Microsoft 365 Licences, Setup & Email Migration Metrics Checklist near Khardaha

🛠️ Workflow Setup

The next morning phones and desktops are reconfigured one by one, until every device a person genuinely uses is on the new mailbox.

⚠️ Pitfalls to Avoid

Changing the mail routing at eleven on a Tuesday morning is how a day of orders goes missing - the switch belongs to a quiet night.

🔌 Guidelines & Sizing

Decide separately whether you want a third-party backup for the mailboxes and the shared drive, because that is a different product with its own bill.

📈 Upgrade Triggers

Mail works on the laptop but not on the phone, or the other way round, and it is a fresh argument every week.

🛠️ area Verification and Mail Records for Businesses in Khardaha

If you are handing this to your own IT person, work through the sequence as written - the order matters considerably more than any individual step.

⚙️ Labelling & Documentation - What We Do in and around Khardaha

🔹Keep the old system live and delivering alongside the new one for the first few days, then leave it readable but switched off for a fortnight before anybody deletes a thing.
🔹Count and measure every mailbox before you promise a timeline; a twelve-year-old account with 40GB in it behaves nothing like a new joiner's, and that is what decides whether the move takes a night or a weekend.
🔹Put the sender records in first and in order - publish the permitted senders, then the signing keys, and only then start monitoring before you ever move to enforcement (SPF, then DKIM, then DMARC).

🔍 Practical Findings After a Year in Service for offices in Khardaha

Deleting a leaver's account to save a licence is the decision people regret most. Once the account goes, you have thirty days and then the mailbox is gone for good, along with whatever the auditor asks about next year. Remove the licence, change the mailbox to a shared one, and give access to whoever inherits that customer list. It costs nothing to keep and takes ten minutes to do properly.

A network drive in the office with remote access bolted on is familiar and fast on the local network. It also assumes your office internet is up, that the drive is being backed up somewhere else, and that whoever configured the remote access did it safely. A cloud drive removes the box, the backup worry and the remote access risk in one go, at the cost of a monthly line on the bill.

Bolting a separate antivirus, a separate mail filter and a separate device management tool together works, and if you already own good ones there is no urgency to change. Premium puts the equivalents in one subscription with one place to look and one renewal to remember. The saving is real but the bigger gain is that a single dashboard tends to actually get checked.

💡 Engineering Fact: The invoice fraud that hits exporters and traders rarely involves any hacking. Someone registers a area one letter off yours, watches the thread, then sends your buyer fresh bank details at exactly the right moment. Area records plus a phone call to confirm account changes end it.

🔧 Annual Maintenance Options Side by Side throughout Kolkata

Type of Business	What We Set Up	Typical Time Needed
Retail Chains and Franchise Networks	Store mailboxes under one company area, central control of who sees what, supplier mail in one place	One to two weeks depending on store count
Schools and Colleges	Staff and department addresses, Teams for classes, and a locked-down sign-in for students	Ten to twelve days, usually inside a vacation
Agencies and Design Studios	Client folders on the shared drive, big files sent as links, guest access for clients who need it	Three days including the staff walkthrough

📈 Performance With Security Features Switched On for offices in Khardaha

Very large mailboxes copy quietly in the background for several nights before the MX record changes.

WHAT OWNERS LIKE ON ONE PAGE

COMPROMISES TO ACCEPT - WORTH READING FIRST

✓No more pen drives and no more guessing which copy is the latest - department files in one place, 1 TB of personal space each (OneDrive and SharePoint).

—A 60 GB mailbox on an ordinary office line takes days to copy, so the big accounts are started well before cutover night.

✓Attachments from people you have never dealt with get opened in a safe box first, and links are re-checked at the moment somebody clicks (Safe Links and Safe Attachments).

—Multi-factor login means everybody must carry a phone they will actually use, and the first week brings grumbling.

✓The finance objection first - a dollar receipt off a website cannot be claimed, so the same licences come invoiced in rupees with GST, the count moving as you hire.

—DMARC pushed straight to reject will bounce your own newsletters and Tally-generated invoices; it needs a watching period first.

✓Ransomware and virus detection extend to the laptops themselves, not just to what arrives by mail (Defender for Business).

—Scanners and accounting software that send mail need a relay connector configured, otherwise those alerts stop silently.

✓Two people editing the same document merge their changes instead of creating final_final_v3.xlsx.

—Business Premium expects Windows 10 or 11 Pro; a Home edition machine will not accept the management policies.

💡 Engineering Fact: accounts@ and sales@ do not need paid licences of their own, as long as each stays under 50GB and the people reading it are licensed. Firms routinely pay for four or five of these without ever realising it.

⚡ SYSTEM DEPLOYMENT ARCHITECTURE

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Frequently Asked Questions

Q. What exactly do you change inside the tenant to lock it down?

The short answer: every account asked for the phone as well as the password, the number of full administrator accounts cut down to two, and the old login methods that bypass that second step switched off. Beyond that we set rules about where logins are accepted from, tighten the anti-phishing settings, and turn on the audit log so there is a record when something looks wrong. Microsoft scores your account against its own recommendations, and we work down that list with you, explaining which items are worth the friction and which are not. Some of this does mildly annoy staff, and that is the trade we would rather discuss with you than spring on you.

Q. How do you handle the huge PST archive files sitting on people's laptops?

We collect them and load them into online archive mailboxes, so the mail becomes searchable from any device instead of being stranded on one machine. PST files are the most fragile part of any old email setup: they corrupt, they get copied onto pen drives, and they vanish along with the laptop. Loading years of archive eats time and bandwidth, so we normally run it after cutover rather than letting it hold up the go-live date. Bear in mind that very large archives need a higher licence level, which occasionally changes what we recommend for two or three long-serving staff.

Q. Who fixes it if something breaks after the setup is done?

We do, and you reach a named engineer at our Kolkata desk rather than a ticket queue in another time zone. Every setup includes a settling-in period where we stay close, because the first week is when an odd calendar permission or a stubborn phone profile shows up. After that, most clients around Kolkata keep a monthly support arrangement covering joiners, leavers, licence changes and everyday Outlook and Teams trouble, and that is a recurring fee rather than free aftercare, which we say plainly before you sign. If you prefer to run day-to-day admin in-house, we hand over the admin accounts and written notes and stay available for the difficult ones.

Q. Can we buy licences in rupees with a proper GST invoice?

Yes. Buying through Microtech Solutions as your licensing supplier means a rupee invoice with GST on it that your accountant can claim against, rather than a foreign card charge appearing on somebody's statement. You can pay monthly or take the annual term, and the annual term works out cheaper per user but fixes that seat for the year. Do treat licences as a running cost rather than a one-time buy, budgeted the same way you budget the internet connection, because it renews whether or not anybody reviews it.

Q. Will we lose any old emails when we move?

No, everything comes across, and we prove it before anything old is switched off. We copy the mailboxes, the folder structure people have built up, contacts and calendar entries into the new mailboxes first, then run a second pass to pick up whatever arrived while the first copy was running. Your existing mailbox stays live and untouched until you tell us you are satisfied with what landed. The one thing that does not travel on its own is an archive saved as a PST file on somebody's laptop, and we deal with those as a separate job.

💡 Engineering Fact: Take the licence off a user and a clock starts. Mailbox and OneDrive contents are held for about a month, then removed. Pull the files out before you free the seat, not after.

Next-Gen Firewall for Business Networks → UTM Firewall Appliance for Branch and Head Office → IT Maintenance Contract (AMC) for Offices → Enterprise Rack and Tower Servers → Enterprise Network Attached Storage (NAS) → Enterprise Managed Network Switches → Cyber Cloud & Immutable Backup Solutions → Email Security & Anti-Phishing Gateway → Next-Gen Endpoint Detection & Response (EDR/XDR) → Commercial IP CCTV Surveillance Systems → Biometric Attendance and Access Control Systems → Enterprise Commercial Wi-Fi Solutions → Google Workspace Business Email & Cloud Tools → Trend Micro Email Security & Cloud App Defense → Software-Defined Business Networking (SDN) → Structured Network Cabling & Server Rack Design → Hybrid Enterprise Data Backup & Recovery Solutions → Certified Refurbished Business Laptops & Desktops →

📍 REGIONAL SERVICE FOOTPRINT

📍 Email Migration Coverage across Kolkata and Its Suburbs

📍Barrackpore

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Email migration help for offices around Barrackpore - see what we cover.

📍Sodepur

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Teams and shared drive setup, close to Sodepur.

📍Belgharia

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Microsoft 365 setup and licence supply, right across Kolkata.

📍Dum Dum

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Check support cover and response times in Kolkata.

📍Nagerbazar

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Business Premium rollouts for offices across Kolkata.

🗺️ REGIONAL PROFILE & MAP

🗺️ Landmarks and Routes Our Engineers Know in and around Khardaha

📍 Khardaha

Khardaha in Kolkata is a steadily developing suburban locality with a balanced mix of residential homes, schools, small businesses, and calm neighbourhood pockets. The area sees continuous day-to-day activity, with residents, students, and local vendors moving through the lanes throughout the day. With its growing residential setup and increasing daily footfall, having dependable monitoring around homes and commercial establishments becomes important.

Installing Microsoft Microsoft 365 Licences, Setup & Email Migration helps residents keep a clear view of their entrances, terraces, driveways, and shared spaces. The system provides uninterrupted visibility even during early morning and late-night hours when quieter surroundings still require close attention. Khardaha’s layout includes a combination of independent houses, new apartments, narrow internal roads, and local markets. This creates situations where tracking movement becomes necessary-whether it’s monitoring deliveries, supervising visitors, or simply keeping an eye on activity around the gate.

Local shops, clinics, and tuition centres rely on consistent surveillance to manage daily operations safely. Microsoft Microsoft 365 Licences, Setup & Email Migration ensures that owners and families can monitor their surroundings without needing to stay physically present. Its strong low-light clarity helps capture movement in dimly lit passages, stairways, or building entrances. With new developments emerging in and around Khardaha, the need for dependable, long-term surveillance becomes even more relevant.

Families want secure, maintenance-free systems, while businesses prefer reliable monitoring that supports everyday operations. Microsoft Microsoft 365 Licences, Setup & Email Migration brings stability, wide coverage, and clear recording to properties across the locality. Whether used to supervise parked vehicles, watch over children playing outside, or keep awareness of visitors and workers, the system ensures consistent security. In a growing residential area like Khardaha, having a trustworthy surveillance solution is one of the simplest ways to make sure comfort, control, and lasting more confidence in your daily security.

Authorized Microsoft Business Basic, Standard & Premium Setup in Khardaha

🗺️ From Quotation to Go-Live with Microsoft throughout Kolkata

⭐ Where Microsoft Microsoft 365 Licences, Setup & Email Migration Earns Its Keep around Khardaha

Email Migration from a Hosting Company's Mailboxes to Microsoft 365 in Khardaha

Where Our Work Ends and Microsoft's Begins

🛒 Ranges Sorted by Office Size for first-time buyers

Microsoft 365 Business Standard - Installed Office Apps, Email and Teams

Microsoft 365 Business Premium - Standard Plus Security and Device Control

Exchange Online Plan 1 and Plan 2 - Company Email on Its Own

Moving the Shared Office Drive into SharePoint and OneDrive

Microsoft 365 Business Basic - Webmail for Shift and Shop-Floor Staff

Teams Calling and Meeting Room Setup (Phone System)

Device Management and Lost-Phone Control (Microsoft Intune)

Desktop Office Licensing for Larger Firms (Microsoft 365 Apps)

Ongoing Microsoft 365 Support and Licence Management (Monthly Retainer)

📈 Key Figures Every Buyer Should Check across Kolkata

Three Responsibilities: Microsoft's, Yours and Ours

Turnkey Microsoft 365 Licences, Setup & Email Migration Metrics Checklist near Khardaha

🛠️ area Verification and Mail Records for Businesses in Khardaha

⚙️ Labelling & Documentation - What We Do in and around Khardaha

🔍 Practical Findings After a Year in Service for offices in Khardaha

🔧 Annual Maintenance Options Side by Side throughout Kolkata

📈 Performance With Security Features Switched On for offices in Khardaha

WHAT OWNERS LIKE ON ONE PAGE

COMPROMISES TO ACCEPT - WORTH READING FIRST

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Frequently Asked Questions

What else we look after for offices in and around Khardaha

📍 Email Migration Coverage across Kolkata and Its Suburbs

🗺️ Landmarks and Routes Our Engineers Know in and around Khardaha