Who fixes it if something breaks after the setup is done?

We do, and you reach a named engineer at our Kolkata desk rather than a ticket queue in another time zone. Every setup includes a settling-in period where we stay close, because the first week is when an odd calendar permission or a stubborn phone profile shows up. After that, most clients around Kolkata keep a monthly support arrangement covering joiners, leavers, licence changes and everyday Outlook and Teams trouble, and that is a recurring fee rather than free aftercare, which we say plainly before you sign. If you prefer to run day-to-day admin in-house, we hand over the admin accounts and written notes and stay available for the difficult ones.

How long does the changeover take, and will email stop working during it?

For an office of ten to fifty people, plan on about a week, of which the actual switchover is one evening. Most of that week is quiet background copying while everyone carries on using the old email exactly as before. On cutover night we point your area at Microsoft, and new mail starts arriving within minutes, although a handful of senders on slow networks can take a few hours to notice the change. Expect a few small irritations the next morning, such as a phone asking for a password again or a signature to be re-added, which is why an engineer stays reachable through that first working day.

Will we lose any old emails when we move?

No, everything comes across, and we prove it before anything old is switched off. We copy the mailboxes, the folder structure people have built up, contacts and calendar entries into the new mailboxes first, then run a second pass to pick up whatever arrived while the first copy was running. Your existing mailbox stays live and untouched until you tell us you are satisfied with what landed. The one thing that does not travel on its own is an archive saved as a PST file on somebody's laptop, and we deal with those as a separate job.

We have twelve people but only four need Word and Excel installed. Can we mix plans?

Yes, and mixing is usually the sensible thing to do, because different plans sit happily in the same account. Your four heavy users take Standard or Premium, the other eight take Basic, and all twelve still share one email area, one Teams setup and one file library. The catch is that a Basic user cannot install desktop Excel, so when somebody's role changes you have to remember to upgrade them, and nobody remembers until that person complains. We go through the licence list with you every few months so the count follows your actual payroll instead of quietly creeping upward.

Why does our company email keep landing in customers' spam folders?

Nearly always because your area never had its sender records finished properly. Mail servers at Gmail, Yahoo and the corporate gateways your customers sit behind check three small entries in your area settings to decide whether a message claiming to be from you really is (SPF, DKIM and DMARC), and if those are missing or half done, your quotations get treated as suspicious. We publish all three correctly and list every legitimate sender you use, including the website enquiry form, the accounting software and any mailing tool. Reputation recovers gradually rather than overnight, so give it a fortnight before judging the result.

Can staff use this on their own phones, and can we wipe it if a phone is lost?

Yes to both, with one honest caveat about what wiping means on a personal handset. The device controls in Business Premium keep company mail and files in a managed area on the phone, insist on a screen lock, and let us remove only the company side, leaving the owner's photos, WhatsApp and payment apps completely alone. Staff have to accept the enrolment, so tell them plainly what you can and cannot see, because saying it up front prevents a lot of bad feeling later. On a company-owned laptop or phone we can go further and erase the whole device.

Our broadband is slow and drops during the day. Will people still be able to work?

Mostly yes, and the first few days are the real test. Outlook keeps a full copy of each mailbox on the laptop, so staff carry on reading and writing during an outage and everything sends when the line comes back, whereas a Teams call feels every hiccup immediately. The heavy part is the initial download of mailboxes and files, which we schedule overnight or stagger a few users at a time so the office line is not choked during business hours. If the connection drops every day, a second broadband link from a different provider will do more for you than anything we can change in software.

Can we finally switch off the old file server sitting in the corner?

In most offices yes, though seldom on day one. We map the existing shared folders onto SharePoint and OneDrive, keep the department structure people already recognise, and set permissions so accounts cannot browse HR folders and the other way round. Files that a program holds open, such as a Tally data folder, a design library or a database, are usually better left on a local server or a NAS, because live database files and cloud sync do not get along. You gain access from home or a customer site without fiddling with a VPN, but you still need a backup, because the cloud copy is not one.

Can we stop staff from mailing customer lists to their personal address?

Largely yes, using rules that watch outgoing mail and files on the shared drive for the patterns you care about, such as PAN details, bank account numbers or a document marked confidential (data loss prevention). When someone tries to send a price list or a customer database to an outside personal address, the message can be blocked outright, or allowed through with a warning and a record for management to see. Chat and channel messages inside Teams can be watched the same way, but that needs one of the larger enterprise licences rather than Business Premium. Start narrow, because a rule that catches too much gets switched off within a week, and remember that nothing here stops somebody photographing a screen.

Do we still need a separate backup if everything is in Microsoft's cloud?

Yes, and this is the misunderstanding we correct most often. Microsoft's job is keeping the service running and the data centres alive; it is not keeping a copy of the folder your accountant deleted in March. Deleted items and old versions sit in recycle bins for a limited window and then they are genuinely gone, and ransomware that encrypts a synced OneDrive folder will cheerfully sync the damage upward. A separate cloud-to-cloud backup takes its own copy of mailboxes, OneDrive and SharePoint on its own schedule, and it is an additional per-user subscription, which for most businesses is money well spent.

Do we have to commit for a full year, or can we add people as we hire?

Adding a licence takes minutes on any working day and the new person can be reading mail the same morning. Reducing is where businesses get caught out: on the monthly plan you can drop seats at the next billing date, but on an annual term you keep paying for that seat until it expires, used or not. For firms that take on extra hands around a festival rush or an audit season, we normally put the permanent team on the annual term and the floating headcount on monthly. That split keeps the bill honest without leaving anyone waiting for an account.

How do you handle the huge PST archive files sitting on people's laptops?

We collect them and load them into online archive mailboxes, so the mail becomes searchable from any device instead of being stranded on one machine. PST files are the most fragile part of any old email setup: they corrupt, they get copied onto pen drives, and they vanish along with the laptop. Loading years of archive eats time and bandwidth, so we normally run it after cutover rather than letting it hold up the go-live date. Bear in mind that very large archives need a higher licence level, which occasionally changes what we recommend for two or three long-serving staff.

Can our Tally software and the office printer still send emails after the move?

Yes, but every one of them needs reconfiguring, and this is the step most businesses forget until the first invoice fails to leave the building. Anything that sends mail on its own, whether it is Tally, the scan-to-email button on the copier, an ERP mailing buy orders or the website enquiry form, has to be pointed at the new service with proper credentials or approved as a legitimate sender for your area. We write down every such device and application before cutover, then test each one the same evening. Older printers that only support outdated, unencrypted sending sometimes need a firmware update or a small relay arrangement.

Someone sent a fake invoice pretending to be our director. Can this stop that?

That exact trick, forging mail from your own area, is what a strict DMARC policy shuts down, and it is one of the first things we set. Once your area instructs receiving servers to reject anything not sent from your approved systems, a fraudster can no longer put your director's real address in the From line and have it delivered. What no setting can prevent is a lookalike area with one letter changed, so we also turn on the external-sender warning banner and add rules that flag mail claiming to come from your senior staff. Tell your accounts team to pick up the phone before acting on any change of bank details, whatever the email looks like.

What happens to an employee's mailbox after they resign - do we keep paying for it?

Not if it is handled properly. We block the login, sign the account out of every device it was signed into, and turn the mailbox into a shared mailbox, which keeps every old message searchable without a paid licence attached to it. Their manager or replacement can then be given access to answer whatever still arrives at that address. Two limits are worth knowing: a shared mailbox has a size ceiling, and if the account must be preserved for a legal case or an audit hold, it does have to stay licensed, which is a genuine ongoing cost you should decide on rather than discover.

Multi-Branch Microsoft Microsoft 365 Licences, Setup & Email Migration Rollout & Exchange Setup in Howrah Station

An accounts manager once told me the only way she could pay for her company's licences was her managing director's personal international card, and the receipt that came back was no use to her at GST filing time. That is an awkward position for any registered business. Buy through Microtech Solutions instead and the same Microsoft licences come billed in rupees, on a proper GST invoice, from a partner in Kolkata you can actually ring when something breaks. Add three people for the busy season and drop them after - we adjust the count and the bill follows.

📌 Microsoft Supply and Aftercare for Business Buyers near Howrah Station

Phone showing a second-step login prompt for a company Microsoft account

A quotation you sent on Tuesday turns up in the customer's spam folder on Friday, by which time the order has gone somewhere else. Nine times out of ten the mail itself was fine and the area simply had nothing telling the receiving server it was genuine. Setting up Microsoft 365 properly means those records get written and tested before anyone switches over (SPF, DKIM and DMARC). Microtech Solutions does that as part of every tenant we build for businesses around Howrah Station.

Twenty people share one info@ login, everybody reads everything, and nobody can say who replied to the enquiry that came in at nine. Give each person their own account and turn the general address into a shared mailbox and the guessing stops, at no extra licence cost. Sent items sit in one place, replies carry a name, and a leaver's access can be removed without twenty people learning a new password. It is usually the first thing we fix.

🌟 Reasons This Works for Small Offices near Howrah Station

Software nobody was shown how to use gets quietly ignored, and six months later the team is back on WhatsApp. After go-live we sit with your staff for an hour or two: where files live now, how to open a shared calendar, what that new prompt on their phone means. The people who resist hardest are usually the ones who have used the same folder since 2011, and they come round the first time search finds something in two seconds. For rollouts around Howrah Station the walkthrough is part of the job, not an upsell.

It is nine at night, the director's phone has stopped pulling mail, and the help page suggests raising a ticket. Buying your licences through a partner in Kolkata means the person who built the tenant is the person who picks up. We hold the admin access, we know why each setting is there, and nobody needs a fifteen-minute explanation before work can start. That is most of what people mean when they say they want local support.

Right-Sizing Licence Tiers for a Trading Office in Kolkata

A CA firm lost access to three years of correspondence when two article assistants left within a month of each other and their mailboxes were simply deleted by the previous vendor. We rebuilt the practice on a proper tenant, set retention on the mailboxes that matter, and made departure a checklist: licence removed, mailbox converted to shared, access handed to the engagement partner. During the next audit season the team pulled up a 2022 thread in under a minute. Nothing about that is clever technology; it is just a decision made before it was needed.

🛡️ STAFF TRAINING AND ADOPTION SUPPORT

Cutover Night, Rollback and Keeping Mail Flowing

Licences are purchased and invoiced here in India, in rupees, against your company name with GST shown. Seats can be added when you hire and dropped at renewal, instead of arguing with a card payment on a website. We claim no special badge from Microsoft - what we offer is a local bill, a working setup, and a number that gets answered.

Here are the jobs clients ask for most often:

▪Exchange Online Migration from cPanel, Zimbra or Google Workspace

▪Fixing Mail That Lands in Spam (SPF, DKIM, DMARC)

▪Third-Party Mailbox Backup for Microsoft 365

▪Shared Drive Setup on SharePoint and OneDrive

*Terms: Emergency call-outs, out-of-hours cutovers and weekend attendance carry their own charges, agreed with you in advance.*

💡 Engineering Fact: The invoice fraud that hits exporters and traders rarely involves any hacking. Someone registers a area one letter off yours, watches the thread, then sends your buyer fresh bank details at exactly the right moment. Area records plus a phone call to confirm account changes end it.

🤝 TENANT ALREADY SET UP BADLY

Inherited a Microsoft 365 tenant nobody has touched since it was created? We take over admin for companies in Howrah Station, tidy what is there and stay on afterwards.

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🔖 Available Options and Typical Fit for offices in Howrah Station

These are the pieces we can supply, install and keep running for you:

Microsoft 365 Business Standard - Installed Office Apps, Email and Teams

For office teams who need Word and Excel installed on the laptop, company email on every phone, and one place to keep files. This is where most small and mid-sized firms land.

🔹 DESKTOP OFFICE APPS

Word, Excel, PowerPoint, Outlook and OneNote on up to five computers per person, along with five tablets and five phones.

🔹 WHAT IT DOESN'T INCLUDE

Full management of Windows laptops, app protection policies and BitLocker key backup (Intune), plus attachment sandboxing and sign-in restriction rules - all of that sits in the Premium plan. Enrolled phones can still be wiped from here using the free mobile controls built into this plan (Basic Mobility and Security).

🔹 FILE STORAGE

1TB of personal cloud space each, team libraries alongside it, and old versions kept so an accidental overwrite is not fatal.

Microsoft 365 Business Premium - Standard Plus Security and Device Control

For firms holding client money, patient records or drawings, where one stolen laptop is a real problem. Everything in Standard, with device control and tougher sign-in rules layered on.

🔹 SIGN-IN RULES

Block logins from countries you never trade with or from machines you do not manage, and demand the second check only where it earns its keep (Entra ID P1 Conditional Access).

🔹 WHO IT'S FOR

CA firms, clinics, exporters, and any office where staff carry customer data around on a laptop.

🔹 DEVICE CONTROL

Company laptops and phones are enrolled, disks are encrypted by default, and a missing device can be cleared remotely (Intune and BitLocker).

Exchange Online Plan 1 and Plan 2 - Company Email on Its Own

For teams that already own Office or spend the day inside Tally, and only want a reliable inbox on the company area. Mail, calendar and contacts, without paying for apps nobody opens.

🔹 WHAT YOU GET

Mail, calendar, contacts and shared calendars on your own area, syncing to Outlook, phones and any browser.

🔹 WHAT IT DOESN'T INCLUDE

No Teams, no OneDrive, no SharePoint, no Office installs. Email and calendar, full stop.

🔹 SHARED ADDRESSES

Accounts@ and sales@ sit beside the paid mailboxes without needing licences of their own.

Moving the Shared Office Drive into SharePoint and OneDrive

For offices still passing files around on a server in the corner, a NAS box, pen drives or WhatsApp. We lift the folders into the cloud with the structure and the permissions intact.

🔹 WHO IT'S FOR

Any office in Kolkata where the file server is ageing, the backup is nobody's job, and staff away from the desk cannot reach the data.

🔹 UNDOING MISTAKES

A deleted file waits in the recycle bin for roughly three months, and an overwritten one rolls back to an earlier version in a couple of clicks.

🔹 HOW LONG IT TAKES

Down to data size and upload speed - a few hundred GB on an ordinary office line runs over several nights.

Microsoft 365 Business Basic - Webmail for Shift and Shop-Floor Staff

The entry plan for giving every employee a proper company address without buying installed Office for people who will never open Excel. Runs in a browser and on the phone.

🔹 SETUP TIME

Adding Basic users to a tenant whose area is already verified is a same-hour job.

🔹 WHO IT'S FOR

Shift supervisors, drivers, warehouse hands, site engineers and trainees who need an inbox and a Teams message, nothing more.

🔹 USER LIMIT

The small-business plans stop at a few hundred seats; beyond that we move you onto the enterprise line instead.

Teams Calling and Meeting Room Setup (Phone System)

For firms who want the reception line, the desk phones and the boardroom screen running through Teams instead of a separate PBX box. Calls follow the person to laptop or mobile.

🔹 CALL REPORTING

Who rang, who missed it, how long people waited - the numbers a sales head actually asks about on Monday.

🔹 BILLING

The Teams side is per user per month; the trunk and the call minutes arrive on the operator's own invoice.

🔹 MEETING ROOMS

The conference room gets a camera, a screen and a console that joins the booked meeting with one tap, instead of ten minutes of cable hunting (Teams Rooms).

Device Management and Lost-Phone Control (Microsoft Intune)

For firms worried about what walks out of the building on a staff phone or laptop. Company data can be removed from a missing device without touching the owner's photos.

🔹 IF A PHONE IS LOST

You raise it from a browser and the company mail, files and Teams data are cleared from that handset the moment it next touches a network.

🔹 DISK ENCRYPTION

Laptop drives are encrypted with the recovery keys held in your tenant, so a stolen machine stays a stolen machine and does not become a data leak (BitLocker).

🔹 NEW LAPTOP SETUP

A machine can be couriered straight to a branch, unboxed by whoever is there, and configure itself to your settings on first sign-in (Autopilot).

Desktop Office Licensing for Larger Firms (Microsoft 365 Apps)

Installed Word, Excel, PowerPoint and Outlook for organisations that have outgrown the small-business plans or already run their email somewhere else. No ceiling on user count.

🔹 WHAT YOU GET

The full installed apps on up to five computers per person, updating themselves quietly, with 1TB of personal cloud storage each.

🔹 WHAT IT DOESN'T INCLUDE

There is no mailbox here. Email either stays where it is or gets bought as a separate Exchange Online plan.

🔹 BILLING

Per named person, not per machine. One employee with a desktop, a laptop and a home PC still needs a single seat.

Ongoing Microsoft 365 Support and Licence Management (Monthly Retainer)

Somebody to call when a new joiner needs an address by 9am or a director cannot sign in before a flight. We look after the tenant month to month so it stops drifting.

🔹 MAIL DELIVERY WATCH

We read the reports that say whether your invoices are reaching customers or quietly sitting in their junk folder, and fix the area records when they slip (DMARC reporting).

🔹 BILLING

A fixed monthly fee against an agreed scope, in rupees with GST, kept separate from the licence charges themselves.

🔹 JOINERS AND LEAVERS

New staff get a mailbox, the right licence and the right folder access on day one; leavers are cut off within the hour and their mailbox converted rather than binned.

📌 Honest Pros and Cons From the Bench near Howrah Station

Rushing the routing change is what causes the horror stories. If the time-to-live on your records is still sitting at a day when you switch, mail keeps arriving at the old server for hours afterwards and you have no way to hurry it along. Lower that value two days ahead, switch outside business hours, and keep the old system accepting and forwarding until you can see a full day with nothing landing there. It is dull, and it is the difference between a quiet Monday and a very loud one.

Buying licences directly on a card gets you the same software at broadly the same price, so the question is what happens afterwards. You get a foreign-currency receipt, no local tax invoice, and a support process that begins with a web form. Through Microtech Solutions you get rupee billing with GST, seats you can change, and an engineer who already knows why your tenant is configured the way it is.

A one-time buy of Office still exists and for a single machine that never changes it is cheaper over five years. It gives you no email, no shared drive, no phone or tablet rights, and no way to move the licence when the machine dies. The subscription is not better software so much as a different arrangement - installation on several devices per person, and mail, files and security in the same bill.

💡 Engineering Fact: During a mail move the internet learns your new destination only as fast as your DNS allows. Lower the time-to-live value a day early and the switch takes minutes instead of dragging on all night (MX record TTL).

🛠️ The Security Settings We Enable, and the Ones We Deliberately Leave Alone

These are the habits we apply to every tenant we build, whether the company has eight users or two hundred and eight.

🔧 Go-Live Day - How It Works in Howrah Station

🔹Drop the time-to-live on your mail records to five minutes a full two days before the cutover, so that when you finally switch, the internet follows you in minutes rather than hours.
🔹Agree the folder and site structure on paper before a single file is uploaded, because rearranging two hundred gigabytes after the fact is somebody's entire week.
🔹Keep the old system live and delivering alongside the new one for the first few days, then leave it readable but switched off for a fortnight before anybody deletes a thing.

📌 How Issues Are Logged, Tracked and Closed near Howrah Station

Type of Business	What We Set Up	Typical Time Needed
Factories with a Small Office Team	Full licences for accounts and buy, web-only plans for the rest, one shared drive for drawings	Two days, mostly done after shift hours
Exporters and Trading Firms	Mailboxes moved off old webmail, plus sender records so payment mails cannot be forged in your name	Two to three days, switch on a Saturday night
Retail Chains and Franchise Networks	Store mailboxes under one company area, central control of who sees what, supplier mail in one place	One to two weeks depending on store count

🖥️ What Happens When Everyone Logs In at Once near Howrah Station

A ten to thirty person office usually moves over one weekend, with mail flowing the whole time.

EVERYDAY WINS IN BRIEF

WHAT NEEDS SETTING UP FIRST IN ONE PLACE

✓Somebody forgetting their password at 8am can reset it themselves instead of ringing around for help (self-service reset).

—Standard mailboxes stop at 50 GB and the archive is not unlimited on the lower plans; heavy users do hit the ceiling.

✓Nobody starts the Monday staring at an empty inbox: the folder tree people built over a decade arrives exactly as they left it.

—A 60 GB mailbox on an ordinary office line takes days to copy, so the big accounts are started well before cutover night.

✓A new laptop can be handed over still in its box and set itself up on first switch-on (Windows Autopilot).

—Web-only apps come with the cheapest plan - installed Word and Excel need the mid-tier licence at minimum.

✓Two people editing the same document merge their changes instead of creating final_final_v3.xlsx.

—Office apps check in with Microsoft roughly once a month; a machine kept permanently offline eventually goes read-only.

✓Sign-ins from an unknown laptop in another country can be blocked while your office carries on as normal (conditional access).

—DMARC pushed straight to reject will bounce your own newsletters and Tally-generated invoices; it needs a watching period first.

💡 Engineering Fact: A link that was harmless when the mail arrived can turn nasty an hour later. That is why the protection re-tests the link at the moment somebody clicks it, not just at delivery (Safe Links).

⚡ SYSTEM DEPLOYMENT ARCHITECTURE

Ready to secure your premises in Howrah Station?

Get comprehensive structured network setups, professional hardware alignment, and authorized warranty support allocations natively.

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⚙️ SYSTEM EVALUATION & CHECKLIST

Turnkey Microsoft 365 Licences, Setup & Email Migration Metrics Checklist near Howrah Station

🛠️ Workflow Setup

Old mail, contacts and calendars are copied across in the background over the following days while the existing system keeps running and staff notice nothing.

⚠️ Pitfalls to Avoid

Deleting a resigned employee's mailbox on their last day looks tidy until a customer replies to a two-year-old thread and nobody can find the history.

🔌 Guidelines & Sizing

Warn whoever manages your internet line that a bulk mail copy will eat bandwidth for a few days, and run the heavy batches overnight if the office in Howrah Station shares one connection.

📈 Upgrade Triggers

Files move around the office on WhatsApp and pen drives, and nobody is certain which copy is the latest one.

📌 Capacity, Limits and Sizing Guide near Howrah Station

After go-live, somebody still has to own it. That means adding joiners, dealing with leavers properly, keeping an eye on the security dashboard, and answering the question of why a policy has started blocking something. We hold the admin access with your permission and work to agreed response times, and you can take that access back at any point. The tenant is yours; we simply run it for you.

What we take on is worth pinning down before anyone talks about price. This service suits companies of roughly five to three hundred users who want proper company email, a shared drive and Teams, set up once and properly. Microtech Solutions handles the licence choice, the tenant, the area records, the mailbox and file move, the device and security settings, and the walkthrough with your staff at the end. Businesses in Howrah Station get the same running order at eight seats as at two hundred.

🏆 CORE PARAMETER🔹 Two-step sign-inA prompt or code on the phone, so a password picked off a fake login page is not enough by itself

🔹 Uptime commitmentMicrosoft's 99.9% availability promise, backed by service credits

🔹 Keeping mail out of spamSPF, DKIM and DMARC records set up on your area as part of the job

🔹 Moving old email acrossFull history, folders and contacts brought over from Google Workspace, Zimbra, Rediff, cPanel or an in-house server

🔹 Mailbox size50GB per person on most plans, 100GB plus an expanding archive on the larger email plan

🔹 Desktop Word and ExcelInstalled on Business Standard, Premium and the Apps plans; browser-only on Basic

🔹 If a phone is lostWork mail and files wiped from that handset remotely, personal photos left alone

Does Microsoft Keep a Deleted Mailbox Forever? No, It Does Not

Microsoft 365 is a subscription that bundles the things an office runs on: company email, the Word, Excel, PowerPoint and Outlook you already know, a shared drive reachable from anywhere, and Teams for calls and chat. Rather than buying software once and living with it for a decade, you pay per person per month and every part stays current. The whole thing sits in your company's own private space inside Microsoft's cloud, which is what the industry calls a tenant.

There are three plans most Indian businesses choose between. Business Basic covers mail, files and Teams with the Office apps running in a browser. Business Standard adds the full applications installed on desktops, laptops and phones. Business Premium adds the security and device controls: protection against fake invoices and links that lead somewhere they should not, plus full management of company laptops and staff handsets.

✉️ SUPPORT DESK

Coordinate custom hardware configurations, AMC maintenance contracts, and site engineering visits directly with authorized integration desks.

Contact Helpdesk →

Frequently Asked Questions

Q. What exactly do you change inside the tenant to lock it down?

The short answer: every account asked for the phone as well as the password, the number of full administrator accounts cut down to two, and the old login methods that bypass that second step switched off. Beyond that we set rules about where logins are accepted from, tighten the anti-phishing settings, and turn on the audit log so there is a record when something looks wrong. Microsoft scores your account against its own recommendations, and we work down that list with you, explaining which items are worth the friction and which are not. Some of this does mildly annoy staff, and that is the trade we would rather discuss with you than spring on you.

Q. Can we buy licences in rupees with a proper GST invoice?

Yes. Buying through Microtech Solutions as your licensing supplier means a rupee invoice with GST on it that your accountant can claim against, rather than a foreign card charge appearing on somebody's statement. You can pay monthly or take the annual term, and the annual term works out cheaper per user but fixes that seat for the year. Do treat licences as a running cost rather than a one-time buy, budgeted the same way you budget the internet connection, because it renews whether or not anybody reviews it.

Q. Which plan do we actually need - Basic, Standard or Premium?

It comes down to two questions: does the person need Word and Excel installed on their machine, and how much control do you want over their device and their login. Business Basic covers company email, Teams and browser versions of the apps, which suits a shop floor or a sales team that lives on a phone. Business Standard adds the installed desktop apps that accounting and admin staff really do need. Business Premium adds the security layer on top, including full control of company laptops and tighter rules about where people may sign in from, and it costs noticeably more per person every month, so it is worth assigning it deliberately rather than to everybody by default.

Q. Is Microsoft 365 better than Google Workspace for us?

It depends on what your office already runs on, and Microtech Solutions moves clients in both directions. If your team lives inside Excel, with real formulas, accounting exports and GST workings, Microsoft is the more comfortable home because the desktop apps are the genuine article rather than a browser imitation. If everybody works in a browser, shares documents constantly and rarely opens a spreadsheet more than a few hundred rows long, Google does the job and changing for its own sake wastes money. We would rather tell you your current setup is fine than sell you a migration you do not need.

Q. We already run a Windows area in the office. Does that keep working?

Yes, the two can be joined so people use a single password for both. A small sync tool on your server copies user accounts and group memberships up to Microsoft's directory, so the password someone types to unlock their Windows machine is the same one that opens Outlook and Teams. Logon scripts, mapped drives and shared printers carry on as before while email and files move to the cloud. The trade-off is that the server now has to stay healthy, because if the sync stops, password changes stop flowing with it, which is one reason smaller offices often decide to retire the area controller and go cloud-only instead.

💡 Engineering Fact: Mail from your company can land in a customer's spam folder for one dull reason: the receiving server has no list of which machines are allowed to send in your name. That list is a single line in your area settings (an SPF record).

Next-Gen Firewall for Business Networks → UTM Firewall Appliance for Branch and Head Office → IT Maintenance Contract (AMC) for Offices → Enterprise Rack and Tower Servers → Enterprise Network Attached Storage (NAS) → Enterprise Managed Network Switches → Cyber Cloud & Immutable Backup Solutions → Email Security & Anti-Phishing Gateway → Next-Gen Endpoint Detection & Response (EDR/XDR) → Commercial IP CCTV Surveillance Systems → Biometric Attendance and Access Control Systems → Enterprise Commercial Wi-Fi Solutions → Google Workspace Business Email & Cloud Tools → Trend Micro Email Security & Cloud App Defense → Software-Defined Business Networking (SDN) → Structured Network Cabling & Server Rack Design → Hybrid Enterprise Data Backup & Recovery Solutions → Certified Refurbished Business Laptops & Desktops →

📍 REGIONAL SERVICE FOOTPRINT

📍 Cutover and Training Visits Arranged throughout Kolkata

📍Howrah

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Ongoing admin and staff training options, wherever your office sits.

📍Howrah Maidan

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Licence renewals and fresh tenant builds around Howrah Maidan.

📍Santragachi

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Email migration help for offices around Santragachi - see what we cover.

📍Burrabazar

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Need someone to set company mail up properly? Take a look.

📍Dalhousie

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Ongoing admin and staff training options, wherever your office sits.

🗺️ REGIONAL PROFILE & MAP

🌆 Area Profile for Buyers Planning a Rollout throughout Kolkata

📍 Howrah Station

Howrah Station in Kolkata is one of the busiest transit zones, with constant movement of passengers, vehicles, porters, and vendors throughout the day. The area never truly slows down, and this continuous activity creates a strong need for clear monitoring. For shops, hotels, small eateries, and offices around the station, visibility becomes critical. Microsoft Microsoft 365 Licences, Setup & Email Migration offers that reliability, helping business owners track the heavy footfall while keeping their premises safe from unexpected activity.

With taxis, buses, autos, and private vehicles constantly entering the area, the surroundings often get crowded. Small lodge owners, ticketing centres, and local businesses experience frequent customer flow, making it important to keep a close eye on entrances and service points. Microsoft Microsoft 365 Licences, Setup & Email Migration ensures clarity even in low-light and high-traffic scenarios, allowing people to monitor movements easily.

For residential buildings nearby, the product provides consistent oversight of gates, staircases, and entrance lobbies during late-night or early-morning hours. Howrah Station’s environment is always evolving, with new shops opening and more travellers passing through every day. This makes strong security measures important for anyone living or working in the area. Microsoft Microsoft 365 Licences, Setup & Email Migration helps keep visibility and prevents unexpected incidents by offering dependable, round-the-clock monitoring.

In such an active and large locality, having a reliable security system becomes one of the simplest ways to stay aware and protected.

Multi-Branch Microsoft Microsoft 365 Licences, Setup & Email Migration Rollout & Exchange Setup in Howrah Station

📌 Microsoft Supply and Aftercare for Business Buyers near Howrah Station

🌟 Reasons This Works for Small Offices near Howrah Station

Right-Sizing Licence Tiers for a Trading Office in Kolkata

Cutover Night, Rollback and Keeping Mail Flowing

🔖 Available Options and Typical Fit for offices in Howrah Station

Microsoft 365 Business Standard - Installed Office Apps, Email and Teams

Microsoft 365 Business Premium - Standard Plus Security and Device Control

Exchange Online Plan 1 and Plan 2 - Company Email on Its Own

Moving the Shared Office Drive into SharePoint and OneDrive

Microsoft 365 Business Basic - Webmail for Shift and Shop-Floor Staff

Teams Calling and Meeting Room Setup (Phone System)

Device Management and Lost-Phone Control (Microsoft Intune)

Desktop Office Licensing for Larger Firms (Microsoft 365 Apps)

Ongoing Microsoft 365 Support and Licence Management (Monthly Retainer)

📌 Honest Pros and Cons From the Bench near Howrah Station

🛠️ The Security Settings We Enable, and the Ones We Deliberately Leave Alone

🔧 Go-Live Day - How It Works in Howrah Station

📌 How Issues Are Logged, Tracked and Closed near Howrah Station

🖥️ What Happens When Everyone Logs In at Once near Howrah Station

EVERYDAY WINS IN BRIEF

WHAT NEEDS SETTING UP FIRST IN ONE PLACE

Ready to secure your premises in Howrah Station?

Turnkey Microsoft 365 Licences, Setup & Email Migration Metrics Checklist near Howrah Station

📌 Capacity, Limits and Sizing Guide near Howrah Station

Does Microsoft Keep a Deleted Mailbox Forever? No, It Does Not

Frequently Asked Questions

What else we look after for offices in and around Howrah Station

📍 Cutover and Training Visits Arranged throughout Kolkata

🌆 Area Profile for Buyers Planning a Rollout throughout Kolkata