🏷️ SPECS:Company Email That WorksBusiness Standard LicencesShared Drive, Not WhatsAppTeams Calls IncludedDefender for BusinessMail Stops Hitting SpamExchange Online MailboxesSame-Day Mailbox SetupOutlook on Every PhoneINR Billing, GST InvoiceBusiness Premium LicencesWipe a Lost PhoneSecond Check at LoginIntune Device ControlSPF, DKIM, DMARCNothing Lost in TransitEntra ID Sign-InOne Copy, Not FiveWeekend Cutover WindowEx-Staff Mailbox KeptBusiness Basic TierEnterprise E3 and E5Moving Off GoDaddyZimbra or cPanel MigrationSharePoint Shared DriveRight Licence Per PersonBilled by Local PartnerAdd or Drop LicencesStop Spoofed InvoicesAdmin Help on Call
Not everybody in your company needs the same licence, and buying the top tier for all of them is the easiest way to waste money here. A supervisor who checks mail on a browser twice a day does not need what your finance head needs on a company laptop. We go through the staff list with you and mark who wants installed Office apps, who needs the security and device controls, and who genuinely only needs webmail. Businesses in Kolkata usually find the monthly total drops before the migration has even started.
🧭 Microsoft Deployment, Migration and Handover at multi-branch offices
A new joiner starts on Monday and is still without email on Wednesday because nobody is quite sure who creates accounts. When a tenant is built with proper groups and roles, adding a person takes five minutes and mail, files, Teams and folder access all arrive together. Removing somebody is just as quick, which matters more than most owners expect until the day it does. Offices near Bidhannagar (Durgapur) tend to notice this change before they notice anything else.
Licences bought on a director's credit card arrive with a dollar receipt, no GST input and a support page in another time zone. Buying the same subscriptions through a local partner gets you a rupee invoice, seats you can add or drop as headcount moves, and a number a person answers (Cloud Solution Provider). The software is identical, because it is Microsoft's either way - the billing and the help are not. Microtech Solutions bills in INR and sets up what it sells.
🔑 Why Businesses Pick Microsoft Microsoft 365 Licences, Setup & Email Migration when budgets are tight
A tenant is not something you build once and walk away from - people join, Microsoft changes a default, a policy quietly starts blocking something that worked last month. We stay on afterwards: adding and removing users, watching the security dashboard, reviewing licence counts before the renewal date rather than on it. You deal with someone who already knows your setup instead of explaining it again to a new ticket. Plenty of businesses keep us on for that reason alone.
The week of a mail move is the week everyone remembers, so we plan it around your business rather than ours. Mail routing is switched after hours, both the old and new systems carry mail for a while, and nothing is deleted from the old platform for a fortnight. If something looks wrong on Monday morning there is a way back, which is the part rushed migrations always skip. Microtech Solutions has done enough of these to know where mail actually goes missing.
Files Off WhatsApp and into a Shared Drive for Agencies near Bidhannagar (Durgapur)
A garment exporter with a unit near Bidhannagar (Durgapur) and about sixty staff discovered that buyers overseas were receiving payment instructions from an address one letter different from theirs. We took over the area records, published exactly which servers may send on their behalf, watched the reports for two weeks and then moved the policy to reject, so forged mail now fails at the receiving end. Internal alerts from their shipping software were found and fixed during that watching period rather than after. Their finance head no longer starts every payment call by asking the buyer to read the sender address aloud.
🛡️ WHO HOLDS THE KEYS AFTER GO-LIVE
How a Migration Is Planned Before Anyone Touches Your Mail
Admin credentials belong to you, not to us. At handover the global admin account, the recovery details and the emergency account are written down and passed to a director, in a sealed envelope or a password manager entry, whichever you prefer. If you later change partners, nothing has to be prised out of anyone's hands.
What a support arrangement with us usually covers:
▪Ongoing Tenant Admin, AMC and New Joiner Setup
▪Fixing Mail That Lands in Spam (SPF, DKIM, DMARC)
▪Company Phone and Laptop Controls with Intune
▪Single Sign-On and Second-Check Login (Entra ID, MFA)
*Note: We act as an independent supplier and integrator. Product names and trademarks remain the property of their respective owners.*
💡 Engineering Fact: The cloud is not a backup. Microsoft protects the service against its own failures; it does not protect you from a staff member who deletes a folder in March and asks for it back in October.
📱 PHONES AND LAPTOPS
What happens when a staff handset with company mail on it goes missing in Bidhannagar (Durgapur)? Enrolment now means a wipe from a browser later, with personal photos and chats untouched.
📚 Full Range with Honest Comparisons for offices in Bidhannagar (Durgapur)
Read through the mailbox sizes, storage limits and security features before you decide:
Microsoft 365 Business Standard - Installed Office Apps, Email and Teams
For office teams who need Word and Excel installed on the laptop, company email on every phone, and one place to keep files. This is where most small and mid-sized firms land.
🔹 SETUP TIME
A fresh tenant with your area verified is usually usable within a working day, with the old mail moving across in parallel.
🔹 BILLING
Per person per month on a monthly or yearly commitment, invoiced in rupees with GST by Microtech Solutions instead of a foreign card charge.
🔹 FILE STORAGE
1TB of personal cloud space each, team libraries alongside it, and old versions kept so an accidental overwrite is not fatal.
Microsoft 365 Business Premium - Standard Plus Security and Device Control
For firms holding client money, patient records or drawings, where one stolen laptop is a real problem. Everything in Standard, with device control and tougher sign-in rules layered on.
🔹 WHO IT'S FOR
CA firms, clinics, exporters, and any office where staff carry customer data around on a laptop.
🔹 WHAT IT DOESN'T INCLUDE
Desk-phone calling and the deep compliance tooling of the big enterprise plans; both are bought separately if you need them.
🔹 SETUP TIME
Licences apply instantly, but we roll the security policies out over a week or two in groups so nobody arrives on Monday locked out.
Exchange Online Plan 1 and Plan 2 - Company Email on Its Own
For teams that already own Office or spend the day inside Tally, and only want a reliable inbox on the company area. Mail, calendar and contacts, without paying for apps nobody opens.
🔹 MAILBOX SIZE
50GB on Plan 1. Plan 2 doubles the main mailbox to 100GB and adds an archive that keeps expanding as it fills up.
🔹 PHONE ACCESS
The native mail app on Android and iPhone syncs without installing anything extra (Exchange ActiveSync).
🔹 WHAT YOU GET
Mail, calendar, contacts and shared calendars on your own area, syncing to Outlook, phones and any browser.
Moving the Shared Office Drive into SharePoint and OneDrive
For offices still passing files around on a server in the corner, a NAS box, pen drives or WhatsApp. We lift the folders into the cloud with the structure and the permissions intact.
🔹 FOLDER STRUCTURE
Separate libraries for Accounts, HR, Sales, Projects and Management instead of one enormous Shared folder everybody tips things into.
🔹 HOW LONG IT TAKES
Down to data size and upload speed - a few hundred GB on an ordinary office line runs over several nights.
🔹 UNDOING MISTAKES
A deleted file waits in the recycle bin for roughly three months, and an overwritten one rolls back to an earlier version in a couple of clicks.
Microsoft 365 Business Basic - Webmail for Shift and Shop-Floor Staff
The entry plan for giving every employee a proper company address without buying installed Office for people who will never open Excel. Runs in a browser and on the phone.
🔹 WHAT IT DOESN'T INCLUDE
No installed desktop apps, no attachment sandboxing and no management of Windows laptops - though the free mobile controls here will still remove company data from an enrolled phone, or reset it entirely (Basic Mobility and Security).
🔹 MIXING PLANS
One tenant happily runs Basic, Standard and Premium side by side, and a person moves up or down at the next billing cycle.
🔹 DESKTOP OFFICE APPS
Not included. Files open and edit in a browser tab or the mobile apps, which covers reading, approving and light changes.
Teams Calling and Meeting Room Setup (Phone System)
For firms who want the reception line, the desk phones and the boardroom screen running through Teams instead of a separate PBX box. Calls follow the person to laptop or mobile.
🔹 CALL REPORTING
Who rang, who missed it, how long people waited - the numbers a sales head actually asks about on Monday.
🔹 SETUP TIME
Porting existing numbers runs on the operator's clock and is the slow part; the Teams configuration itself takes a couple of days.
🔹 HOW CALLS REACH THE NETWORK
We connect Teams to an Indian telecom operator's lines so the numbers printed on your visiting cards keep working (Direct Routing or Operator Connect).
Device Management and Lost-Phone Control (Microsoft Intune)
For firms worried about what walks out of the building on a staff phone or laptop. Company data can be removed from a missing device without touching the owner's photos.
🔹 HOW IT'S LICENSED
Bundled inside Business Premium, or bought on its own by firms that only want the device side (Intune Plan 1).
🔹 WHO IT'S FOR
Field sales teams, offices where staff use their own phones for work, and anyone who has already lost a laptop once.
🔹 IF A PHONE IS LOST
You raise it from a browser and the company mail, files and Teams data are cleared from that handset the moment it next touches a network.
Desktop Office Licensing for Larger Firms (Microsoft 365 Apps)
Installed Word, Excel, PowerPoint and Outlook for organisations that have outgrown the small-business plans or already run their email somewhere else. No ceiling on user count.
🔹 WHY NOT A ONE-TIME buy
A boxed copy stops receiving security fixes once its support window closes. A subscription copy keeps getting them, which matters the day a macro-laden invoice arrives.
🔹 BILLING
Per named person, not per machine. One employee with a desktop, a laptop and a home PC still needs a single seat.
🔹 AUDIT PAPERWORK
Clean records of exactly who is licensed, which is the question that surfaces when a bank, an auditor or a large customer reviews your systems.
Ongoing Microsoft 365 Support and Licence Management (Monthly Retainer)
Somebody to call when a new joiner needs an address by 9am or a director cannot sign in before a flight. We look after the tenant month to month so it stops drifting.
🔹 WHO IT'S FOR
Firms with no in-house IT person, and firms whose IT person should not be spending Monday morning resetting passwords.
🔹 JOINERS AND LEAVERS
New staff get a mailbox, the right licence and the right folder access on day one; leavers are cut off within the hour and their mailbox converted rather than binned.
🔹 WHAT PEOPLE ACTUALLY RING ABOUT
A phone left in a taxi, a mail that bounced, a shared calendar nobody can open, a folder deleted at 6pm on Friday.
✉️ Service & Maintenance Support
Need site visits, AMC contract estimates, or customized installation architecture? Connect with our technical desk directly.
🛠️ Enrolling Company Laptops and Staff Phones across Kolkata
These are the habits we apply to every tenant we build, whether the company has eight users or two hundred and eight.
🔧 Installation & Setup - A Timeline around Bidhannagar (Durgapur)
🔹Drop the time-to-live on your mail records to five minutes a full two days before the cutover, so that when you finally switch, the internet follows you in minutes rather than hours.
🔹Agree the folder and site structure on paper before a single file is uploaded, because rearranging two hundred gigabytes after the fact is somebody's entire week.
🔹Keep the old system live and delivering alongside the new one for the first few days, then leave it readable but switched off for a fortnight before anybody deletes a thing.
⚙️ SYSTEM EVALUATION & CHECKLIST
Turnkey Microsoft 365 Licences, Setup & Email Migration Metrics Checklist near Bidhannagar (Durgapur)
🛠️ Workflow Setup
Old mail, contacts and calendars are copied across in the background over the following days while the existing system keeps running and staff notice nothing.
⚠️ Pitfalls to Avoid
Deleting a resigned employee's mailbox on their last day looks tidy until a customer replies to a two-year-old thread and nobody can find the history.
🔌 Guidelines & Sizing
Warn whoever manages your internet line that a bulk mail copy will eat bandwidth for a few days, and run the heavy batches overnight if the office in Bidhannagar (Durgapur) shares one connection.
📈 Upgrade Triggers
Files move around the office on WhatsApp and pen drives, and nobody is certain which copy is the latest one.
✅ What Is Included and What Costs Extra for single-office teams
Type of Business
What We Set Up
Typical Time Needed
Clinics and Diagnostic Centres
Reception and doctor mailboxes, one shared reports inbox, and a phone prompt at every login
Three to four days, reception never stops
CA and Law Firms
A mailbox per partner, client folders only the right team can open, and leavers' mail kept for audits
About a week for a 25-person practice
Schools and Colleges
Staff and department addresses, Teams for classes, and a locked-down sign-in for students
Ten to twelve days, usually inside a vacation
✅ Handling Peak Load at Month-End when the office is busiest
New joiner starts on Monday: mail, files and Teams live on phone and laptop inside an hour.
BENEFITS YOU WILL NOTICE - IN PLAIN WORDS
COMMON COMPLAINTS SPELLED OUT UPFRONT
✓No more pen drives and no more guessing which copy is the latest - department files in one place, 1 TB of personal space each (OneDrive and SharePoint).
—Microsoft does not keep a deleted mailbox forever; past the retention window it is gone, so backup is a separate product you buy on top.
✓Files carrying bank details or customer data can be stopped from leaving by mail automatically (data loss prevention).
—Left alone, a tenant drifts within a year - old accounts stay live, guest access piles up, policies fall out of date.
✓A second check at login means the password alone opens nothing (multi-factor authentication).
—Business Premium expects Windows 10 or 11 Pro; a Home edition machine will not accept the management policies.
✓An ex-employee's mailbox can be kept readable for audit purposes without paying full price for that seat.
—Standard mailboxes stop at 50 GB and the archive is not unlimited on the lower plans; heavy users do hit the ceiling.
✓One username opens everything, and switching a leaver off takes a single click (Microsoft Entra ID).
—Web-only apps come with the cheapest plan - installed Word and Excel need the mid-tier licence at minimum.
💡 Engineering Fact: Take the licence off a user and a clock starts. Mailbox and OneDrive contents are held for about a month, then removed. Pull the files out before you free the seat, not after.
⚡ SYSTEM DEPLOYMENT ARCHITECTURE
Ready to secure your premises in Bidhannagar (Durgapur)?
Get comprehensive structured network setups, professional hardware alignment, and authorized warranty support allocations natively.
🗒️ Common Failures and How We Fix Them for demanding workloads
Shared mailboxes are the easiest money most companies leave on the table. Every generic address - info@, sales@, careers@, that old address on the printed brochures - can be a shared mailbox with no licence attached, worked from by as many staff as you like. I have taken over tenants where six of those existed as full paid accounts with somebody's password written down. Converting them costs nothing and takes an afternoon.
Doing the migration in-house is entirely possible if you have somebody patient and a quiet weekend. Where it usually comes apart is the parts that are invisible until they fail: the time-to-live on the records, the record that reconfigures phones by itself, the devices still sending mail through old methods. Bringing somebody in mostly buys you the list of things you would not have known to check.
The free tier of Teams, or running the company on WhatsApp, costs nothing and everyone already has it. It also means company files sit on personal handsets, a departing employee walks out with the group history, and there is no way to control who is in a conversation. The moment your files or your customer lists are in those chats, the free option has become the expensive one.
💡 Engineering Fact: Nobody should ever be typing server names into a phone. Once the area is configured correctly a user enters their address and password and the handset works out the rest by itself (Autodiscover).
🧮 What the Numbers Mean for Your Office for larger offices
After go-live, somebody still has to own it. That means adding joiners, dealing with leavers properly, keeping an eye on the security dashboard, and answering the question of why a policy has started blocking something. We hold the admin access with your permission and work to agreed response times, and you can take that access back at any point. The tenant is yours; we simply run it for you.
What we take on is worth pinning down before anyone talks about price. This service suits companies of roughly five to three hundred users who want proper company email, a shared drive and Teams, set up once and properly. Microtech Solutions handles the licence choice, the tenant, the area records, the mailbox and file move, the device and security settings, and the walkthrough with your staff at the end. Businesses in Bidhannagar (Durgapur) get the same running order at eight seats as at two hundred.
🏆 CORE PARAMETER🔹 Meetings and callingVideo meetings for up to 300 people; desk-phone numbers through Teams as an add-on
🔹 Billed asPer user, monthly or yearly, in rupees on a GST invoice from {COMPANY}
🔹 Two-step sign-inA prompt or code on the phone, so a password picked off a fake login page is not enough by itself
🔹 Works on phonesMail, calendar and Teams on Android and iPhone, through the handset's own mail app or the Outlook app
🔹 Mailbox size50GB per person on most plans, 100GB plus an expanding archive on the larger email plan
🔹 Desktop Word and ExcelInstalled on Business Standard, Premium and the Apps plans; browser-only on Basic
🔹 Moving old email acrossFull history, folders and contacts brought over from Google Workspace, Zimbra, Rediff, cPanel or an in-house server
Built-In Protection against Fake Invoices and Booby-Trapped Attachments
Microsoft 365 is a subscription that bundles the things an office runs on: company email, the Word, Excel, PowerPoint and Outlook you already know, a shared drive reachable from anywhere, and Teams for calls and chat. Rather than buying software once and living with it for a decade, you pay per person per month and every part stays current. The whole thing sits in your company's own private space inside Microsoft's cloud, which is what the industry calls a tenant.
There are three plans most Indian businesses choose between. Business Basic covers mail, files and Teams with the Office apps running in a browser. Business Standard adds the full applications installed on desktops, laptops and phones. Business Premium adds the security and device controls: protection against fake invoices and links that lead somewhere they should not, plus full management of company laptops and staff handsets.
✉️ SUPPORT DESK
Coordinate custom hardware configurations, AMC maintenance contracts, and site engineering visits directly with authorized integration desks.
Q. Which plan do we actually need - Basic, Standard or Premium?
It comes down to two questions: does the person need Word and Excel installed on their machine, and how much control do you want over their device and their login. Business Basic covers company email, Teams and browser versions of the apps, which suits a shop floor or a sales team that lives on a phone. Business Standard adds the installed desktop apps that accounting and admin staff really do need. Business Premium adds the security layer on top, including full control of company laptops and tighter rules about where people may sign in from, and it costs noticeably more per person every month, so it is worth assigning it deliberately rather than to everybody by default.
Q. Our broadband is slow and drops during the day. Will people still be able to work?
Mostly yes, and the first few days are the real test. Outlook keeps a full copy of each mailbox on the laptop, so staff carry on reading and writing during an outage and everything sends when the line comes back, whereas a Teams call feels every hiccup immediately. The heavy part is the initial download of mailboxes and files, which we schedule overnight or stagger a few users at a time so the office line is not choked during business hours. If the connection drops every day, a second broadband link from a different provider will do more for you than anything we can change in software.
Q. What happens to an employee's mailbox after they resign - do we keep paying for it?
Not if it is handled properly. We block the login, sign the account out of every device it was signed into, and turn the mailbox into a shared mailbox, which keeps every old message searchable without a paid licence attached to it. Their manager or replacement can then be given access to answer whatever still arrives at that address. Two limits are worth knowing: a shared mailbox has a size ceiling, and if the account must be preserved for a legal case or an audit hold, it does have to stay licensed, which is a genuine ongoing cost you should decide on rather than discover.
Q. Someone sent a fake invoice pretending to be our director. Can this stop that?
That exact trick, forging mail from your own area, is what a strict DMARC policy shuts down, and it is one of the first things we set. Once your area instructs receiving servers to reject anything not sent from your approved systems, a fraudster can no longer put your director's real address in the From line and have it delivered. What no setting can prevent is a lookalike area with one letter changed, so we also turn on the external-sender warning banner and add rules that flag mail claiming to come from your senior staff. Tell your accounts team to pick up the phone before acting on any change of bank details, whatever the email looks like.
Q. We have twelve people but only four need Word and Excel installed. Can we mix plans?
Yes, and mixing is usually the sensible thing to do, because different plans sit happily in the same account. Your four heavy users take Standard or Premium, the other eight take Basic, and all twelve still share one email area, one Teams setup and one file library. The catch is that a Basic user cannot install desktop Excel, so when somebody's role changes you have to remember to upgrade them, and nobody remembers until that person complains. We go through the licence list with you every few months so the count follows your actual payroll instead of quietly creeping upward.
💡 Engineering Fact: Microsoft licences follow the person, not the machine. One employee may install Office on an office desktop, a laptop and a home PC on the same seat - but two people sharing one seat is an audit problem waiting to happen.
🔄 THE REST OF OUR IT WORK
What else we look after for offices in and around Bidhannagar (Durgapur)
A tidy tenant still needs a proper firewall at the office door, and we size and fit those for businesses near Bidhannagar (Durgapur) too.
🚩 Where We Work and How Fast We Reach You throughout Kolkata
📍 Bidhannagar (Durgapur)
Bidhannagar is a major planned educational, medical, and residential sector in Kolkata, housing prominent super-specialty hospitals, engineering colleges, and quiet residential avenues. Ensuring safety around hospital gates, student accommodations, and housing societies is a daily priority. Microsoft 365 Licences, Setup & Email Migration from Microsoft provides user-friendly, high-definition surveillance tailored for residential and institutional premises. Facility managers and housing committees use Microsoft 365 Licences, Setup & Email Migration to secure lobby entrances, stairwells, and perimeter fences.
Clear wide-angle coverage allows single-screen monitoring over large common spaces without blind spots. Maintaining a secure environment across Bidhannagar is straightforward with trusted tech. Installing Microsoft security systems delivers durable performance, clear image quality, and total more confidence in your daily security.
